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Common Ground Child Care Center

Inspection · 2024-05-15

Date
2024-05-15
Complaint Related
No
Licensing Inspector
Jessica Eason
(804) 629-7489
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted May 15, 2024, between the hours of 10:45am - 1:50pm. There were 86 children directly supervised by 23 staff. The physical plant, 5 staff records, 8 children?s records, evacuation drills, and policies were inspected. Children were observed participating in group play, playing outside, eating lunch and preparing for nap time. There was an assortment of age appropriate materials for the children in care. Areas of non-compliance are identified in the Violation Notice. Please submit your plan of correction within five business days in order for it to be included on the public website.
If you have any questions regarding this inspection, please contact the Licensing Inspector, Alyssa Simons at alyssa.simons@doe.virginia.gov or 571-423-6392.

Violations

6
Standard 22.1-289.035-B-4
Based on record review and interview, the child day center failed to obtain an out of state copy of a sex offender registry check and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years.
Evidence:
1) Staff # 1 (date of hire: 01/09/2024) did not have a record of an out of state sex offender registry check or a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years on file.
2) Staff # 6 confirmed that the center did not run the two out of state background checks required for Staff # 1.
Plan of Correction: Staff member #1 was run against the national registry sex offender registry on 5/15/2024. Background check for the state of New York was submitted on 5/23/24.
Standard 22.1-289.058
Based on observation, the child day program did not ensure that a carbon monoxide detector was installed in a building that was built before 2015, that houses a child day program that serves preschool-age children was not equipped with at least one carbon monoxide detector.
Evidence:
1) A carbon monoxide detector was not in the center.
Plan of Correction: Carbon Monoxide detectors were purchased and installed in the kitchen and the main hallway.
Standard 8VAC20-780-130-A
Based on record review, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.
Evidence:
1) Child #3 (date of enrollment :01/17/2023) did not have an immunization record available for review during the inspection.
Plan of Correction: Communication was sent to parents of child #3 requesting documentation.
Standard 8VAC20-780-140-A
Based on record review, the center did not obtain documentation of a physical examination before the child's attendance or within 30 days after the first day of attendance.
Evidence:
1) Child #3 (date of enrollment :01/17/2023) did not have a physical examination in the record available for review during the inspection.
2) Child #4 (date of enrollment :08/22/2022) did not have a physical examination in the record available for review during the inspection.
Plan of Correction: Requests were made to the parents of Children #3 and 4 requesting submission of the form.
Standard 8VAC20-780-270-A
Based on observation, the center did not ensure areas and equipment of the center, outside, were maintained in a clean, safe, and operable condition.
Evidence:
1) On the large play structure on the playground, the surface of the 2nd step was peeled off exposing sharp, rusty, iron.
2) The play house with the green roof on the playground, had breakage around the windows and shingles, exposing sharp pieces of plastic.
3) The plastic hose storage holder on the playground, was broken at the top, exposing sharp pieces of plastic.
4) The large plastic shed on the playground, was broken on the bottom left side, exposing sharp pieces of plastic.
5) The small shed on the blacktop was broken, exposing sharp pieces of plastic on the door and the top of the shed.
Plan of Correction: 1. Playground is being replaced in the late summer/early fall. We reached out to the Playground installation company and they are coming out to inspect, in the meantime the stairs were shut down with caution tape.
2. Playhouse was thrown away.
3. Hose Holder was thrown away.
4. Hole was covered. Shed will be removed this summer.
5. Shed was thrown away.
Standard 8VAC20-780-70
Based on record review, not all staff records contained all required information.
Evidence:
1) Staff #1 (date of hire: 01/09/2024), Staff #3 (date of hire: 09/09/2022 ), Staff #4 (date of hire: 05/17/2022), and Staff #5 (date of hire: 01/23/2024), had no documentation of two or more references as to character, reputation, and competency checked prior to employment.
Plan of Correction: Staff references were contacted and documentation was completed for Staff #1, 3, 4, and 5.
View original record on Virginia Department of Social Services