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Common Ground Child Care Center

Inspection · 2024-09-06

Date
2024-09-06
Complaint Related
No
Licensing Inspector
Jessica Eason
(804) 629-7489
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced, on-site renewal inspection was initiated and completed on September 6, 2026. The on-site inspection began at 10:05am and ended at 2:00pm. The inspector reviewed compliance in the areas listed above. There were 67 children present and 16 staff. The inspector reviewed 6 children's records and 5 staff records on-site. This inspection included document review, tour of the facility, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction {POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on September 17, 2024. A POC submitted after this date will not appear on the public website.

Violations

4
Standard 8VAC20-780-510-I
Based on review of medications, the center did not obtain written parent permission for administering medication for all medications on site.
Evidence:
1. Child #1 had Albuterol medication on site and did not have written parent permission on site at the time of inspection granting the center permission to administer the medication. Child #1 had a record of receiving their Albuterol medication from center staff on 07/30/24 and 08/05/2024.
2. Staff #1 acknowledged that the center did not have written parent permission to administer the Albuterol medication to Child #1.
Plan of Correction: We have returned the forms to parents to obtain signatures on the top section of the form.

To prevent this from happening again, we have a sample form to check any returned forms against to make sure that parents sing in addition to the physician authorization.

An audit was performed to make sure all medication forms are compliant.
Standard 8VAC20-780-510-P
Based on review of medications and interview, when an authorization for medication expires, the medication was not picked up within 14 days or disposed of by the center.
Evidence:
1. Child #1s Epinephrine medication authorization expired 08/01/2024.
2. Child #2s Childrens Zyrtec medication authorization expired 07/05/2023.
3. Staff #1 acknowledged the medications for Child #1 and Child #2 were kept at the center past the authorization dates.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-520-A
Based on observation and interview, over-thecounter skin products were kept beyond the expiration date of the product.
Evidence:
1. In the Dancing Monkey's class, a classroom over-the-counter skin product (expiration date: 09/2023) was observed in a classroom bin with other over-the-counter skin products.
2. Staff #1 acknowledged the over-the-counter skin product and its expiration date.
Plan of Correction: We performed an audit of all of our skin products and have added a monthly check to make sure that no skin products that are expired are in classrooms.
Standard 8VAC20-780-550-G
Based on record review and interview, documentation was not maintained of emergency evacuation, shelter-in-place, and lockdown drills.
Evidence:
1. The last documented emergency evacuation drill was dated 04/18/2024.
2. Staff #1 acknowledged that the last documented emergency evacuation drill was dated 04/18/2024.
Plan of Correction: We contacted the parents and received parent authorization for all medications and had parents request the physician authorization for long term medications.

We preformed an audit of all our medications and authorizations so that this will not happen again.
View original record on Virginia Department of Social Services