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Hopkins House - Helen Day Preschool Academy

Inspection · 2025-09-30

Date
2025-09-30
Complaint Related
No
Licensing Inspector
Christina Bakonyi
(571) 596-3655
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 The License.
8VAC20-820 The Licensing Process
8VAC20-820 Hearings procedures
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed.

Inspector Notes

Inspection Summary amended November 12, 2025. An unannounced, on-site renewal inspection was initiated on September 30, 2025 and completed on September 30, 2025, as a part of the current licensure period. The on-site inspection began at 9:05am and ended at 11:02am. The inspector reviewed compliance in the areas listed above. There were 37 children present and 15 staff. The inspector reviewed 5 child files and 2 staff files on-site. This inspection included: document review, postings review, tour of the facility and playgrounds, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Violations

4
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

Staff 2, employed for 26 days, did not have documentation of requesting a central registry check or criminal history check from a different state.
Plan of Correction: We will initiate background checks and ensure they are complete within 30 days of being hired.
Standard 8VAC20-780-160-A
Documentation of a negative tuberculosis (TB) screening must be submitted, before coming into contact with children.

Board Members 1 and 2, who visit the facility weekly to read to the children in the classrooms did not have a current TB screening results available for review. This information was confirmed by the director.
Plan of Correction: We will ensure that admin staff know how to access documents needed.
Standard 8VAC20-780-240-D
Staff are to complete orientation within 7 days of hire.

Staff 1 and 2 did not have documentation of orientation on file for review at the time of inspection.
Staff 1 had been employed for 26 days and staff 2 had been employed for 8 days.
Plan of Correction: Going forward the central office will ensure that documentation of orientation is completed, signed, and in the file for all staff within the first 7 days of employment.
Standard 8VAC20-780-420-E-3
The center will ensure annually that parent confirmation of the required information in the child record is up to date.

Four of five child files reviewed, did not contain evidence of an annual update by parent, since the date of enrollment of the child.
Plan of Correction: The assistant principal and administrative staff will unsure all student files are updated semi-annually.
View original record on Virginia Department of Social Services