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YMCA School-Age Child Care @ Larchmont Elementary

Inspection · 2022-01-14

Date
2022-01-14
Complaint Related
No
Licensing Inspector
Emily Walsh
(757) 404-2575
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 Physical plant.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 SPECIAL SERVICES.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (22VAC40-191)

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program.

A monitoring inspection was initiated on 01/14/2022 and concluded on 01/19/2022. The director was contacted by telephone and a virtual inspection was conducted. There were 52 children present, ranging in ages from 5 years - 12 years, with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 3 children's records and 2 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations

7
Standard 8VAC20-770-60-C-2
Based on record review, the center failed to obtain a central registry finding within 30 days of employment.

Evidence:
1. Staff 1, hire date 10/15/2021, does not have central registry check finding.
Plan of Correction: A central registry check was sent on 10/15/2021. The results were not received.
A second request was requested 01/20/22.
OBI will be contacted to check the status of this check and documentation will be maintained going forward.
Standard 8VAC20-780-130-A
Based on record review, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

Evidence:
1. The immunization record available for child 1 was missing page 2 and page 3 of the immunization record.
a. Page 1 of the immunization record available does not show documentation that child 1 is current with all required immunizations.
2. Administrative staff confirmed that the complete immunization record was not available.
Plan of Correction: A current immunization record has been requested from the parent of child 1.
Standard 8VAC20-780-140-A
Based on record review, the center failed to ensure that each child shall have a physical examination by or under the direction of a physician before attendance or within one month after attendance.

Evidence:
1. Child 1, enrollment date 09/09/2021, lacks documentation of a physical exam.
Plan of Correction: Documentation of a physical has been requested form the parent of child 1.
Standard 8VAC20-780-160-A
Based on record review and interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening within 30 days prior to employment.

Evidence:
1. Staff 1, hire date 10/15/2021, lacks documentation of a TB screening.
2. Administrative staff confirmed that staff 1 had not obtained a TB screening.
Plan of Correction: Staff 1 will obtain a TB screening.
Standard 8VAC20-780-60-A
Based on record review, the center failed to ensure that children's records contain all of the required elements.

Evidence:
1. The enrollment record for child 1 lacks the following required information:
a. Work number and employment for each parent
Plan of Correction: Employment information will be requested and added to enrollment forms.
Standard 8VAC20-780-70
Based on observation and interview, the center failed to maintain the name, address and telephone number of a person to be notified in an emergency which shall be kept at the center.

Evidence:
1. Emergency contact information was not on file at the after school site for staff 2 and staff 3 during the virtual inspection on 01/19/2022.
2. Administrative staff confirmed that staff 2 and staff 3 had not completed an emergency contact sheet for the after school site.
Plan of Correction: All staff will complete an emergency contact sheet when working at each after school site.
Standard 8VAC20-820-120-E-2
Based on observation, the center failed to ensure that the findings of the most recent inspection of the facility were posted on the premises.

Evidence:
1. The findings from the most recent inspection, conducted on 03/23/2021, were not posted on the parent board during the virtual inspection conducted on 01/19/2022.
a. The findings from the 12/02/2019 were posted.
Plan of Correction: The licensing inspection reports for this inspection will be posted.
View original record on Virginia Department of Social Services