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Country Day School LLC

Inspection · 2025-07-14

Date
2025-07-14
Complaint Related
No
Licensing Inspector
Jennifer Moore
(540) 430-0384
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was conducted on 7/14/2025. The on-site inspection began at 8:43 am and ended at 11:30 am. The inspector reviewed compliance in the areas listed above. There were 35 children present and 7 staff. The inspector reviewed 5 children?s records and 5 staff records on site. This inspection included document review, tour of the facility, interviews, observations, and measurements.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 7/21/2025.
A POC submitted after this date will not appear on the public website.

Violations

5
Standard 22.1-289.035-B-2
The center must obtain a completed national criminal background check prior to the employee's first day of employment.

The center obtained a completed national criminal background check for staff #2, one day after the start of employment.
Plan of Correction: We will make sure fingerprint results are back before employment. 2 staff members will check behind one
another to ensure it doesn't happen again. Check list
made
Standard 22.1-289.035-B-3
The center must request a search of the central registry prior to the employee's first day of employment.

The center requested a search of the central registry for staff #2, two days after the start of employment.
Plan of Correction: We will be sure lo request Central Registry before employment. 2 staff will check behind one another to ensure ii doesn't happen again.
Standard 8VAC20-780-40-E
The center shall ensure their activities and services are maintained in compliance with their policies and procedures that are required by the standards.

The center's medication policy includes a check of the medications by staff to ensure they are not expired. Child #7 had an emergency medication that expired over two months ago.
Plan of Correction: We created a checklist for medication procedure and added the procedure to parent handbook. Admin also put reminders in her phone calendar. New forms were given to the parent and will he given new medication.
Standard 8VAC20-780-510-G
Medication shall be labeled with the child's name, the name of the medication, the dosage amount, and the time or times to be given.

Child #8 had a long term emergency medication that had been removed from the pharmacy box. The medication did not contain the required information.
Plan of Correction: The child's parent was notified and is going to replace medication with one in the original box. A checklist was created to ensure all future medication has original box.
Standard 8VAC20-780-550-G
Documentation shall be maintained of emergency evacuation drills that includes the required information.

The center did not have documented evacuation drills for April, May and June of 2025.
Plan of Correction: The correct documentaion has been made and will be used in the future.
View original record on Virginia Department of Social Services