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Cynthia Lynch

Inspection · 2025-08-14

Date
2025-08-14
Complaint Related
No
Licensing Inspector
Beth Velke
(804) 629-8302
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-800 Administration
8VAC20-800 Personnel
8VAC20-800 Household Members
8VAC20-800 Physical Health of Caregivers and Household members
8VAC20-800 Caregiver Training
8VAC20-800 Physical Equipment and Environment
8VAC20-800 Care of Children
8VAC20-800 Preventing the Spread of Disease
8VAC20-800 Medication Administration
8VAC20-800 Emergencies
8VAC20-800 Nutrition
8VAC20-800 Transportation
8VAC20-800 Nighttime Care
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
54.1 Provider must be MAT certified to administer prescription medication.
63.2 Child abuse and neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 8/14/25 and completed on 8/14/25. The on-site inspection began at 9:20 a.m. and ended at 11:40 a.m. The inspector reviewed compliance in the areas listed above. There were nine children present and two caregivers; the point total was 19. The inspector reviewed five children?s records and two caregiver records on-site. This inspection included document review, tour of the facility, interviews, observations, and measurements

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 9/1/25. A POC submitted after this date will not appear on the public website.

Violations

8
Standard 8VAC20-800-120-B
Providers must maintain a record for each caregiver with all required documents

Evidence: The record for Caregiver #2, did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. Caregiver #2 has been employed for five months.
Plan of Correction: To be completed on 9/9/25
Standard 8VAC20-800-200-A
The provider shall orient the assistant by the end of their first week of assuming job responsibilities.

Evidence: The record for Caregiver #2 did not contain documentation of orientation.
Plan of Correction: She will watch the orientation class as soon as possible.
Standard 8VAC20-800-210-A
Caregivers shall obtain a minimum of 16 clock hours of training annually.

Evidence: The record for Caregiver #1 was missing six hours of required annual training hours.
Plan of Correction: The trainings are complete
Standard 8VAC20-800-240-A
Areas and furnishing of the family day home, inside and outside, shall be maintained in a clean, safe, and operable condition.

Evidence:
1.In the main room used for childcare, plastic storage bins full of toys were stacked on top of a table. The bins were stacked three bins tall and measured five feet from the floor to the top bin. The children have access to this table and could potentially pull the bins down on themselves.

2.In the kitchen, paper bowls, packages of crackers, the attendance binder and a container of pasta were observed on top of the burners of the stovetop while water was being boiled.

3.In the hallway leading to the education room a storage shelf was full of items such as tools, bins, measuring devices and household supplies. The shelf was so full that plastic bags and papers were sticking out of it. The shelf was accessible to children and pose a risk of the children pulling the shelf or the items in the shelf down on themselves.
Plan of Correction: We will have a big yard sale on October 3

No paper on stove

Storage shelf will be made safe
Standard 8VAC20-800-380
The home shall provide each child with adequate space to allow free movement and active play indoors and out.

Evidence: In the main room used for childcare nine children were on the floor playing with blocks, the children were unable to move throughout the classroom without bumping into items that were stored along the walls of the room.
Plan of Correction: New table and chairs They are only in short time of day when all children are in the front room. We are making all of the appropriate changes.

We are fixing this as soon as possible.
Standard 8VAC20-800-480-A
The family day home shall provide a sufficient quantity and variety of play materials and equipment that shall be readily accessible to children.

Evidence: Toys, books and art supplies were not readily accessible to children in any of the rooms used for childcare. The toys are kept in storage containers; the children are required to ask the caregiver for a toy and the caregiver will retrieve it. The art supplies are kept out of reach unless the provider is conducting an art activity. There were dozens of books along the walls but they were not accessible to the children.
Plan of Correction: There are a variety of soft books available at all times. We will have a variety of books available.
Standard 8VAC20-800-50-A
Providers must keep a written record of children in attendance each day.

Evidence: There were nine children present, the written record reflected there were seven.
Plan of Correction: We will keep paperwork up to date
Standard 8VAC20-800-60-B
A child?s record shall contain parents signed acknowledgement of the receipt of provisions of the family day home?s emergency preparedness and response plan.

Evidence: The record for Child #1, Child #3, and Child #5 did not contain a signed acknowledgement of the emergency preparedness and response plan.
Plan of Correction: All files have signed e.p.r. plan
View original record on Virginia Department of Social Services