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YMCA OF THE VIRGINIA PENINSULAS-Hardy

Inspection · 2024-05-10

Date
2024-05-10
Complaint Related
No
Licensing Inspector
Tiffany Jones
(757) 403-3045
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor's records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on 5/10/2024 from 4:45 pm - 5:45 pm. At the time of entrance, 25 children were in care with 2 staff members present. The inspection was continued on 5/30/2024 with a review of staff records which are housed off site at the administrative offices. The sample size consisted of 5 children?s records and 2 staff records. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition Children were observed eating an afternoon snack which they bring from home, completing homework assignments, participating in table top activities, socializing and being released to parents. Medication is not being administered to children in care. Allergy action plans were reviewed for 3 children with documented food allergies. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Repeat violations were found and are identified within this report.

Violations

4
Standard 8VAC20-780-190-A
Based on a review of records and interview, neither of the two staff assigned to this care site have documentation to demonstrate that they meet the qualifications of Program Director.
Evidence:
Two staff records were reviewed.
Neither of the two staff records contained documentation which met the required qualifications for Program Director.
The senior childcare director obtained a transcript for staff #2 who was the designated site Director. However the transcript did not demonstrate the coursework to meet the requirements.
Plan of Correction: The program is closing as the school year ends and we will ensure that a Program Director who meets the required qualifications is assigned to the site when it re-opens for the new school year.
Standard 8VAC20-780-240-A
Based on review of records and interview, the licensee did not ensure that each staff completes the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.
Evidence:
Two staff records were reviewed.
The record for staff #1 whose date of hire was 9/13/2023, did not contain documentation of the Virginia Department of Education-sponsored orientation course.
The Senior Child Care Director confirmed that staff #1 had not completed this training.
Plan of Correction: Staff #1 will complete the Virginia Department of Education-sponsored orientation course before returning to employment if he returns following the summer break.
Standard 8VAC20-780-240-B
Based on a review of records and interview, the licensee di not ensure that all staff complete orientation training prior to the staff member working alone with children and no later than within seven days of the date of assuming job responsibilities.
Evidence:
Two staff records were reviewed.
Neither of the records for staff #1 (employed 9/13/2023) nor staff #2 (employed 11/4/2023) contained documentation to demonstrate that they completed orientation training.
The senior child care director confirmed that orientation training was not documented for either staff.
Plan of Correction: The required orientation training will be completed and/ or reviewed with staff #1 and staff #2 and documented in their records.
Standard 8VAC20-780-60-A-8
***REPEAT VIOLATION***
Based on a review of records and interview, the licensee did not ensure that a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction is obtained for each child who is diagnosed with a food allergy.
Evidence:
Three children's allergy plans were reviewed.
The record for child (B) contained documentation stating that child (B) is allergic to eggs.
The record for child (C) contained documentation stating that child (C) is allergic to Shellfish.
Child (B) and child (C)'s records do not contain a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.
The program director confirmed that an allergy care plan was not available for child (B) or child (C).
Plan of Correction: Child (B) and Child (C)'s parent will be advised this to review the allergies listed, confirm that they are correct and ask them to have their child's physician complete an allergy care plan to be submitted within 2 weeks.
Children with food allergies will be required to submit an allergy care plan prior to enrollment in the program next school year.
View original record on Virginia Department of Social Services