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YMCA OF THE VIRGINIA PENINSULAS-Hardy

Inspection · 2025-05-05

Date
2025-05-05
Complaint Related
No
Licensing Inspector
Tiffany Jones
(757) 403-3045
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor's records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 5/5/2025 and completed on 6/30/2025. The on-site inspection began on 5/5/2025 at 4:15 pm and ended at 6:05 pm. The inspector reviewed compliance in the areas listed above. There were 26 children present and 2 staff. The inspector reviewed 5 children?s records on site and 5 staff records (electronically on 6/3/2025, 6/9/2025, on site at the administrative office on 6/24/2025 and electronically via email 6/24/2025).
This inspection included: document review , tour of the facility, interviews, observations, and measurements.
Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 7/8/2025. A POC submitted after this date will not appear on the public website.

Violations

5
Standard 8VAC20-780-240-A
(Repeat Violation) Staff are required to complete the Department of Education (VDOE) sponsored orientation course within 90 calendar days of employment.
Staff #1 did not have the VDOE orientation training and had been employed for over 90 days. Staff #4 did not have the VDOE orientation training and had been employed for over 15 months.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-240-B
(Repeat Violation) Staff is required to complete center specific orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.
Staff #1 did not have documentation of completing orientation training which is overdue by more than 3 months.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-340-D
In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present.

Staff #1 and staff #2, who did not meet lead teacher qualifications, were alone with a group of children between 4 and 11 years old, for over 1 hour and 45 minutes, throughout the inspection.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-60-A
The center must maintain a separate record for each child which contains all required documentation and information to include first and last dates of attendance, the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached, and written agreements between the parent and the center as required by the standards.
The record for child #1 contained only one of two emergency contacts. The record for child #5 contained only one of two emergency contacts and had no address listed for this contact. The record for child #2 did not have their first date of attendance and did not contain written agreements between the parent and the center as required by the standards.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-70
(Repeat Violation) Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position must be in each staff record. Staff #4, who has been working with children in the program for over 15 months, and is designated as the lead teacher at this site, does not have documentation on record to demonstrate her qualifications.
Plan of Correction: Not available online. Contact Inspector for more information.
View original record on Virginia Department of Social Services