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The Aylett Country Day School

Inspection · 2022-10-18

Date
2022-10-18
Complaint Related
No
Licensing Inspector
Heather Dapper
(804) 625-2304
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide

Inspector Notes

A renewal inspection was initiated on October 19, 2022 at approximately 11:55 AM to 1:40 PM. There were 40 children present, with eight staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of five child records, four staff records and four board member records were reviewed. The provider stated that transportation is provided and the vehicle and transportation documents were reviewed. Medication is administered, and medication, authorization forms and allergy plans were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Heather Dapper
Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone# (804) 625-2304

Violations

3
Standard 22.1-289.036-A
Based on a review of board member records and interview, the center did not obtain central registry results and a sworn statement every five years for one board member.

Evidence:
1. The record for board member #1 (effective 8/10/16) contained documentation of a central registry result dated 9/28/16.
2. The record for board member #1, contained documentation of a sworn statement dated 8/10/16. Background checks shall be repeated every five years from the date of the most recent background check.
3. The administrator stated that the central registry and sworn statement for board member #1 was not complete.
Plan of Correction: Sworn Statement completed on 10/19/22.
Anticipated return of paperwork 12/01/22
Standard 8VAC20-780-270-A
Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

Evidence:
1. In room #2, the wall inside the bathroom was cracked and the paint was peeling away from wall exposing dry wall. The area surrounding the crack and peeling paint was dark in color.
2. On the bus, seven out of seven seats had holes exposing foam and metal.
Plan of Correction: Maintenance request for service. 12/01/22
All exposed areas on bus covered. 11/21/22
Standard 8VAC20-780-580-B
Based on observation and interview, the center did not ensure vehicles used to transport children met requirements.

Evidence:
1. On bus #1 used to transport children, the bottom part of the seat on four of the seven seats were not fastened to the frame. The bottom half of the seat was able to move forward and the seat belt and back of seat stayed in place.
2. The administrator acknowledged that the bottom half of the seats were not attached to the frame.
Plan of Correction: All seats secured to frame (by lever)
All seat with inoperable seat belts marked out of service.
View original record on Virginia Department of Social Services