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Inspection · 2023-12-21

Date

2023-12-21

Complaint Related

Licensing Inspector

Mark Davis
(804) 629-7103

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect
8VAC20-790 Subsidy Regulations

Inspector Notes

A mandated monitoring inspection was conducted on December 21, 2023 from 9:40am-11:00am. There were 50 children in care with 8 staff supervising. Children were observed playing freely, reading books, engaged in arts and crafts projects and interacting with staff. Children were observed going outside to play. Staff and child interactions were observed and were deemed to be positive.

A focused investigation was conducted in response to a self-reported incident regarding supervision of children. Based on interviews conducted and documentation reviewed, a violation was cited for care and protection of children and is identified in the Violation Notice.

The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 4 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

If you have any questions regarding this inspection, please contact Leah Pagala at 703-537-6757 or leah.pagala@doe.virgina.gov

Violations

Standard 8VAC20-780-340-F

Based on interviews, the center staff did not have actual sight and sound supervision of children under 10 years of age.

Evidence:
1. At about 2:00pm on December 20, 2023, Staff 1 stated they took 10 children to the bathroom from playing outside on the playground.
2. Once the children were done with the bathroom, Staff 1 watched children go back out on the playground and took 5 children back to the classroom.
3. Staff 1 stated they called into the bathroom but no child replied. Staff 1 stated they did not physically check the bathroom for any children and did not conduct a name to face or a headcount to ensure all children were accounted for.
4. Staff 2 stated approximately 5 ? 10 minutes after the group of children left with Staff 1, Child 1 walked out to the playground to let them know they were left inside the bathroom alone.

Plan of Correction: Center staff will ensure the sight and sound supervision of all children at all times. Staff will follow program policies for accountability including headcounts, name to face accountability checks and the use of an accountability checklist. Program policies will be implemented at all times including during transitions in order to ensure the supervision of all children. The staff will receive additional training on SACC?s Safety, Accountability and Supervision procedures, including active supervision and the consistent and focused implementation of procedures for attendance checklists during arrival, departure and transitions, headcounts and periodic name to face roster checks. The center specific safety and accountability plan will be reviewed. The Regional Supervisor will conduct periodic site visits to ensure the consistent implementation of program policies and procedures for supervision and accountability.Date: January 29, 2024 (staff training)
Ongoing Site Visits
Prior to the Spring Program all SACC center staff will participate in additional training on SACC?s Safety, Accountability and Supervision procedures to ensure attention on focused implementation of the procedures program wide and the safety of all children. Date: Spring Program All Staff Meeting March 12, 2024

Standard 8VAC20-780-40-E

Based on interviews and documentation reviewed, the center did not follow their own policies and procedures regarding supervision and accountability of children.

Evidence:
1. The School Age Child Care Staff handbook states that all children must be accounted for at the beginning and end of the transition time through the use of the 4-part accountability system (passports, locators and accountability checklists) and center specific procedures.
2. Staff 1 stated a headcount was not conducted at the end of the transition from the bathroom to the classroom.

Plan of Correction: All staff will follow SACC program policies and procedures to ensure the safety, supervision, and accountability of all children at all times. Staff will follow accountability procedures during transitions, including head counts and name to face accountability checks using the accountability checklist. The staff will receive additional training on SACC?s Safety, Accountability and Supervision procedures, including active supervision and the consistent and focused implementation of procedures for attendance checklists during arrival, departure and transitions, headcounts and periodic name to face roster checks. The center specific safety and accountability plan will be reviewed. The Regional Supervisor will conduct periodic site visits to ensure the consistent implementation of program policies and procedures for supervision and accountability.
Date: January 29, 2024 (staff training)
Ongoing Site Visits
Prior to the Spring Program all SACC center staff will participate in additional training on SACC?s Safety, Accountability and Supervision procedures to ensure attention on focused implementation of the procedures program wide and the safety of all children. Date: Spring Program All Staff Meeting March 12, 2024

View original record on Virginia Department of Social Services