Inspection · 2024-10-15
Licensing Inspector
Pamela Sneed
(804) 629-2691
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks
22.1 Early Childhood Care and Education
During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the program was in compliance with the standards reviewed.
Inspector Notes
An unannounced, on-site renewal was conducted on 10/15/24. The on-site inspection began at 11:13am and ended at 1:28pm. The inspector reviewed compliance in the areas listed above. There were 20 children present and 5 staff. The inspector reviewed 6 children?s records,6 staff records, and 4 Board officer records while on-site. This inspection included document review, tour of the facility and interviews. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 10/23/24. A POC submitted after this date will not appear on the public website.
Standard 22.1-289-036-B-4
Board officers/agents authorized to conduct business on behalf of the child day center shall complete out of state background checks , within the first 30-days of employment/volunteering, if they have lived out of Virginia within the previous 5 years, as documented on the sworn disclosure statement.
There was no documentation that an out-of-state criminal record check and central registry search for Board officer #2 has been completed or submitted.
Plan of Correction: Documentation added to file noting that paperwork was submitted, but we have not received at response from the out of state registry. [sic]
Standard 22.1-289.011-F
The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.
The findings from the previous inspection, 5/23/24, were not posted.
Plan of Correction: Previous and current inspection notes were added, file are current and available
Standard 22.1-289.035-A
Staff shall complete background checks every 5 years.
The criminal record check for Staff #1 was dated as completed 9/16/19.
Plan of Correction: Background check has been completed, waiting for paperwork to be returned.
Standard 22.1-289.036-B-3
Board officers/agents authorized to conduct business on behalf of the child day center shall complete a central registry search prior to employment/volunteering or within the first 30-days of work/volunteering.
There was no documentation that a central registry search for Board officer #3 has been completed or submitted.
Plan of Correction: Documentation added to file noting we are waiting on response from central registry. Will update file once documentation is received.
Standard 8VAC20-780-245-A
Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.
Between September 2023-August 2024, there were 12 hours of annual training documented for Staff #4.
Between September 2023-August 2024, there were 11.5 hours of annual training documented for Staff #6.
Plan of Correction: Staff files were updated with missing certificates.
Missing hours have been noted.
Standard 8VAC20-780-280-B
Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.
A spray container of bleach and water solution was being stored on an open shelf in one classroom.
Plan of Correction: Container has been moved to a lock space. [sic]
Standard 8VAC20-780-550-G
Documentation shall be maintained of emergency evacuation, shelter-in-place and lockdown drills.
There was no documentation of an evacuation drill for May 2024.
Plan of Correction: We will continue conducting monthly safety drills, documentation will be posted after each drill.
Standard 8VAC20-780-560-F
When centers choose to provide meals or snacks, a menu listing foods to be served for meals and snacks during the current one-week period shall be dated and posted in a location conspicuous to parents or given to parents.
The snack menu in one classroom listed the food served for today only. The rest of the week was blank.
Plan of Correction: All snack menus will continue to be posted in the classroom and on our on-line portal listing snacks a week in advance.