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The Sabot School, Inc.

Inspection · 2024-07-10

Date
2024-07-10
Complaint Related
No
Licensing Inspector
Heather Dapper
(804) 625-2304
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced, on-site renewal inspection was initiated on July 10, 2024 and completed on July 26, 2024. The on-site inspection began at 10:00 AM and ended at 1:20 PM. The inspector reviewed compliance in the areas listed above. There were 22 children present and six staff. The inspector reviewed five children?s records, five staff records, and three of the four board member records on-site and one board member electronically on July 26, 2024. This inspection included document review, tour of the facility, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on August 9, 2024. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-B-2
REPEAT VIOLATION
Based on a review of staff records and interview, the center did not ensure staff had the satisfactory results of the fingerprint-based national criminal background check prior to employment.

Evidence:
The record for staff #3 (employed: 10/09/2023) had fingerprint-based national criminal background check dated 10/13/2023.
Plan of Correction: Fingerprint - based background checks will be completed entirely before new staff work with children. (by business office)
Standard 8VAC20-770-60-B
Based on record review and interview, the center did not ensure staff records had documentation of a completed sworn statement or affirmation prior to the first day of employment.

Evidence:
1. The record of staff #3 (employed: 10/09/2023) had documentation of a completed sworn statement or affirmation dated 10/13/2023.
Plan of Correction: Sworn Statements will be completed prior to new staff working with children (by business office)
Standard 8VAC20-780-240-A
Based on record review, the center did not ensure that all staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

Evidence:
1. The record for staff #4 (employed: 2/16/2024) had documentation of the completed the Virginia Department of Education sponsored 10-hour orientation course on 7/08/2024.
2. A member of management confirmed that the two staff members had not completed the course within 90 days of employment.
Plan of Correction: New Staff member will be provided time on campus prior to working with children to complete this training - Director of Preschool
Standard 8VAC20-780-270-A
Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

Evidence:
In room #1, chipped and peeling paint was observed on the wall under a window.
Plan of Correction: The Operations Project Manager will scape loose paint and re-pant this area.
Standard 8VAC20-780-510-L
Based on observation, the center failed to ensure that medication, except for those prescriptions designated otherwise by written physician's order, shall be kept in a locked place using a safe locking method that prevents access by children.

Evidence:
The over the counter medication for child #5 was in the children's bathroom unlocked and within reach of children.
Plan of Correction: The Director of Preschool or Preschool Operations Coordinator will remind teachers to keep medications locked at all times. A reminder will be posted on locked cabinets.
Standard 8VAC20-780-550-F
Based on record review, the licensee did not ensure that there was a minimum of one lockdown drill practiced, yearly.

Evidence:
The facility did not have documentation of a lockdown drill for the 2023-2024 school year.
Plan of Correction: Two lockdown drills will be scheduled by the Director of Operations.
View original record on Virginia Department of Social Services