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Rappahannock Area YMCA

Inspection · 2024-06-26

Date
2024-06-26
Complaint Related
No
Licensing Inspector
Beth Velke
(804) 629-8302
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on 6/26/24 from 9:15 a.m. to 11:30 a.m. with the Director. There were 81 children in care, ranging in age from five to twelve-years-old, supervised by 13 staff. The children were observed in organized activities and going to the pool. Five child records and five staff records were reviewed. The Center has 55 staff with current certification in CPR and First Aid, and 55 staff trained in Daily Health Observation Training. Four medications and authorization forms were reviewed, and the center has 20 staff current in Medication Administration Training (MAT). Required postings were observed. The attendance, menu, and emergency drill log were reviewed. The first aid kit, flashlight, and battery-operated radio were observed. The most recent Fire Inspection on file was dated 8/15/23 and the most recent Health Inspection on file was dated 5/21/24. Areas of non-compliance are identified in the Violation Notice. If you have questions regarding this inspection, please contact the Licensing Inspector, Beth Velke, at beth.velke@doe.virginia.gov or 804-629-8302.

Please complete the "Plan of Correction" and "Date to be Corrected" areas on the Violation Notice for each violation cited and return to me by 5 p.m. on 7/5/24.

Violations

2
Standard 8VAC20-770-60-C-2
Based on review five staff records, the center did not obtain documentation of the results of a central registry search within 30 days of employment for all staff members.

Evidence:
1. The record for Staff #1 with an employment date of 3/6/24, the results of the Central registry search background check was dated 4/14/24.

2. The record for Staff #2 with an employment date of 8/31/21, the results of the Central registry search background check was dated 10/1/21.

3. The record for Staff #3 with an employment date of 10/25/21, the results of the Central registry search background check was dated 12/7/21.
Plan of Correction: Notify Central Registry prior to 30 day deadline. Place documentation that contact was made in staff file. Continue to check with Central Registry until background check has been received.
Standard 8VAC20-780-210-A
Based on record review and staff interviews, the center did not ensure that all program leaders had documentation of high school program completion or equivalent on file.

Evidence: The record for Staff #4, with a title of teacher, did not contain documentation of
education.
Plan of Correction: Ensure there is a copy of staff member's diploma on file or college transcripts.
View original record on Virginia Department of Social Services