Virginia
Sign in
Back
Tri-County Community Action Agency, Inc. - Boydton

Inspection · 2021-04-02

Date
2021-04-02
Complaint Related
No
Licensing Inspector
Danielle Morrison
(804) 929-3771
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
20 Access to minor?s records
32.1 Report by person other than physician
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia.

A renewal inspection was initiated on 04/02/2021 and concluded on 04/07/2021. The director was contacted by telephone to initiate the inspection. There were 0 children present and 0 staff. The inspector emailed the director a list of items required to complete the inspection. The Inspector reviewed 2 children?s records, 2 staff records, and 5 board member/officers submitted by the facility to ensure documentation was complete.

Information gathered during the inspection determined non-compliance(s) with applicable standards or law and violations were documented on the violation notice issued to the facility.

The Licensing Inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs.

Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word ?corrected? is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations

2
Standard 22VAC40-191-40-D-1-A
Based on record review and interview, the center did not ensure to obtain a sworn statement for each new officer when a change occurred and a central registry check from each officer of the board before the end of 30 days after the change of officer.

Evidence:
1. The record of officer #3 (office date: 03/26/2019) contained a sworn statement dated 01/21/2020 and central registry results dated 03/05/2021.
2. The record of officer #5 (office date: 02/17/2020) did not contain a central registry result.
3. Administration acknowledged that the sworn statement and central registry were late for officer #3 and they have not received the results to the central registry search for officer #5.
Plan of Correction: This information has been given to to our HR office to make sure going forward this will be done within 30 days after or 90 days in advance.
Standard 63.2(17)-1721.1-B-2
Based on record review and interview, the center did not ensure that the results of a fingerprint background check were received by the end of the 30th day for new officers of the board, and by the deadline of 09/30/2018 for officers appointed prior to 01/22/2018 as required.

Evidence:
1. Officer #2 (date of office: 05/21/2011) had fingerprint results dated 10/04/2018.
2. Officer #3 (date of office: 03/26/2019) had fingerprint results dated 06/06/2019.
3. Administration acknowledged that the fingerprint results were late for both officers.
Plan of Correction: This information has been given to to our HR office to make sure going forward this will be done within 30 days after or 90 days in advance.
View original record on Virginia Department of Social Services