Inspection · 2024-04-25
Date
2024-04-25
Complaint Related
Yes
Licensing Inspector
Julia Kimbrough
(804) 921-7596
(804) 921-7596
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes
Areas Reviewed
8VAC20-790 Subsidy Program Vendor Requirements for Family Day Homes
Inspector Notes
A subsidy (SHSI) complaint inspection was completed. Only subsidy requirements pertaining to the complaint were reviewed during this subsidy complaint inspection. The inspection began on 2/27/24 and ended on 4/25/2024.
Violations are identified on the violation notice.
Violations
1Standard 8VAC20-790-170-A
Based on review of documentation and observations, the provider failed to ensure compliance with the terms of the subsidy vendor agreement by reasonably knowing payments made to the provider were not entitled and scanning Virginia Electronic Child Care (VaECC) cards for payment in conflict with the terms of the vendor agreement.
Evidence:
The Virginia Electronic Child Care (VaECC) cards for two children were scanned for pay reimbursement for three months, November 2022-January 2023. Reimbursement was received by the provider for these three months. The children's last day in care was on 10/14/2022. Per the vendor agreement, payment may not be received for children who are not actually attending the program.
The VaECC cards for the children were reportedly kept at the family day home and scanned by someone other than the parent, guardian, or alternate cardholder named by the parent who are the only allowable people, per the vendor agreement, allowed to possess or swipe the cards. The VaECC system shows that the children were scanned around midnight each time.
Evidence:
The Virginia Electronic Child Care (VaECC) cards for two children were scanned for pay reimbursement for three months, November 2022-January 2023. Reimbursement was received by the provider for these three months. The children's last day in care was on 10/14/2022. Per the vendor agreement, payment may not be received for children who are not actually attending the program.
The VaECC cards for the children were reportedly kept at the family day home and scanned by someone other than the parent, guardian, or alternate cardholder named by the parent who are the only allowable people, per the vendor agreement, allowed to possess or swipe the cards. The VaECC system shows that the children were scanned around midnight each time.
Plan of Correction: I do not agree with the conclusions of these violations. My plan of correction is to appeal them.