Inspection · 2024-04-25
Date
2024-04-25
Complaint Related
Yes
Licensing Inspector
Julia Kimbrough
(804) 921-7596
(804) 921-7596
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-800 Administration
Inspector Notes
A complaint inspection was initiated on 2/27/24 and concluded on 4/25/24. The inspector reviewed compliance in the areas of administration.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.
The inspection findings were updated as a result of an appeal of the Notice of Intent issued by the Department on 9-3-24.
Violations
1Standard 8VAC20-800-30-A
Based on review of documentation and observations, the provider did not ensure compliance with other relevant regulations (subsidy requirements).
Evidence:
The provider has been an approved subsidy vendor since 2016. Approved subsidy vendors are required to comply with regulations, 8VAC20-790 (Subsidy Program Vendor Requirements for Family Day Homes), and a vendor agreement. The vendor agreement is signed by the provider as part of the approval process and contains requirements for compliance with the subsidy program.
The Virginia Electronic Child Care (VaECC) cards for two children were scanned and reimbursement was received by the provider for three months, November 2022-January 2023, for two children who were last in care on 10/14/2022. Per the vendor agreement, payment may not be received for children who are not actually attending the program.
The VaECC cards for the children were reportedly kept at the family day home and scanned by someone other than the parent, guardian, or alternate cardholder named by the parent who are the only allowable people, per the vendor agreement, allowed to possess or swipe the cards. The VaECC system shows the children were scanned around midnight each time.
Evidence:
The provider has been an approved subsidy vendor since 2016. Approved subsidy vendors are required to comply with regulations, 8VAC20-790 (Subsidy Program Vendor Requirements for Family Day Homes), and a vendor agreement. The vendor agreement is signed by the provider as part of the approval process and contains requirements for compliance with the subsidy program.
The Virginia Electronic Child Care (VaECC) cards for two children were scanned and reimbursement was received by the provider for three months, November 2022-January 2023, for two children who were last in care on 10/14/2022. Per the vendor agreement, payment may not be received for children who are not actually attending the program.
The VaECC cards for the children were reportedly kept at the family day home and scanned by someone other than the parent, guardian, or alternate cardholder named by the parent who are the only allowable people, per the vendor agreement, allowed to possess or swipe the cards. The VaECC system shows the children were scanned around midnight each time.
Plan of Correction: I do not agree with the conclusions of these violations. My plan of correction is to appeal them.