Inspection · 2025-09-05
Date
2025-09-05
Complaint Related
No
Licensing Inspector
Dominick Fields
(540) 359-5244
(540) 359-5244
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect
20 Access to minor?s records
8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 Staff Qualifications & Training
8VAC20-790 Physical Plant
8VAC20-790 Staffing & Supervision
8VAC20-790 Programs
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services
During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.
Inspector Notes
An unannounced, on-site monitoring inspection was initiated and completed on September 5, 2025. The on-site inspection began at 10:05am and ended at 1:46pm. The inspector reviewed compliance in the areas listed above. There were 31 children present and 10 staff. The inspector reviewed five children?s records and five staff records on-site. This inspection included document review, tour of the facility, interviews, and observations. The information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on September 19, 2025. A POC submitted after this date will not appear on the public website.
Violations
13Standard 8VAC20-780-130-F
The center shall obtain documentation of additional immunizations once between child's fourth and sixth birthdays.
There is no documentation for additional immunizations between the fourth and sixth birthdays on file for Child #1, who is 11 years old, and is currently attending the program.
There is no documentation for additional immunizations between the fourth and sixth birthdays on file for Child #1, who is 11 years old, and is currently attending the program.
Plan of Correction: Parent of Child #1 was notified (on 9/24/25) in writing to update immunizations. Director will review immunization records quarterly and follow up with families as needed.
Standard 8VAC20-780-160-A
REPEAT VIOLATION: Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.
Staff #1 and Staff #6 had no documentation and had been employed for two years.
Staff #2 had no documentation of TB results and had been employed for six months. Staff #3 had no documentation of TB results and had been employed for three months.
Staff #1 and Staff #6 had no documentation and had been employed for two years.
Staff #2 had no documentation of TB results and had been employed for six months. Staff #3 had no documentation of TB results and had been employed for three months.
Plan of Correction: Staff #1 has been inactive since 8/8/2025. As stated in the July 31, 2025 Plan of Action, Staff #1 must provide a current TB test result before returning to employment at Laurel. Staff #1 is currently a full-time college student and was only employed seasonally. LLC will work in advance to ensure tests for all teachers are updated prior to expiration, including seasonal staff. HR coordinator will maintain TB test tracking log and review staff health records quarterly in support of LLC.
Standard 8VAC20-780-240-A
Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #1 and Staff# 6, who is actively working with children, has not yet completed this course which is overdue by two years. Staff #2 who has worked with children, has yet to complete this course which is overdue by 6 months.
Plan of Correction: Staff #1 is inactive. Should she return, staff will complete 10-hour orientation course prior to re-employment. HR Coordinator and Director will confirm orientation training completion as part of onboarding and before staff scheduled to work.
Standard 8VAC20-780-270-A
Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment; head entrapment hazards; and protruding nails, bolts or other components that could entangle clothing or snag skin.
All five classrooms have several walls with chip or peeling paint . Classroom #1 has a sharp metal edge on the radiator that is protruding outwards, which is beside a toddler slide.
All five classrooms have several walls with chip or peeling paint . Classroom #1 has a sharp metal edge on the radiator that is protruding outwards, which is beside a toddler slide.
Plan of Correction: Laurel Learning Center will notify Divaris(building management) and Fairfax County NCS regarding chipped paint, cracks, rust, and other facility-related violations. Director will maintain communication logs with building management and re-inspect monthly.
Standard 8VAC20-780-330-B
REPEAT VIOLATION
Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. Resilient surfacing shall comply with minimum safety standard.
The resilient surface (Mulch) surrounding climbing structures on the playground measured less than two inches.
Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. Resilient surfacing shall comply with minimum safety standard.
The resilient surface (Mulch) surrounding climbing structures on the playground measured less than two inches.
Plan of Correction: Laurel installed 12 yards of mulch in July 2025 (Cardinal Landscaping). Staff will regularly rake mulch into fall zones to maintain safe play surfaces. Playground safety checks will be completed weekly and documented on inspection forms.
Standard 8VAC20-780-330-E
Sandboxes with bottoms which prevent drainage shall be covered when not in use.
There were no covers for the two sandboxes and staff onsite acknowledged the sandboxes are not covered when not in use.
There were no covers for the two sandboxes and staff onsite acknowledged the sandboxes are not covered when not in use.
Plan of Correction: Laurel will purchase two tarps to cover sandboxes when not in use. Reminded and notify administration if tarps damaged. Playground staff will complete daily closing checklist; Director will verify during monthly playground inspections.
Standard 8VAC20-780-340-D
REPEAT VIOLATION: Each grouping of children shall have at least one staff regularly present who meets lead teacher qualifications. Classroom #2 and Classroom #4 had no lead qualified teacher.
Plan of Correction: Laurel is actively recruiting lead-qualified teachers. Classrooms #2 and #4 will be staffed with lead teachers while recruitment continues. Center Director will review staffing qualifications weekly until position are filled and maintain updated recruitment logs. Classroom #4 will be corrected on 9/22/25. Classroom #2 on 10/31/25.
Standard 8VAC20-780-420-E-3
Up-to-date information is required to be requested from the parent for each child's record at least annually.
The information in record of Child #1 had not been updated in over 21 months and was overdue by nine months.
The information in record of Child #2 had not been updated in 17 months, and was overdue by six months.
The information in record of Child #3, had not been updated in 21 months and was overdue by nine months.
The information in record for Child #5 had not been updated in over 2 years and was overdue by 15 months.
The information in record of Child #1 had not been updated in over 21 months and was overdue by nine months.
The information in record of Child #2 had not been updated in 17 months, and was overdue by six months.
The information in record of Child #3, had not been updated in 21 months and was overdue by nine months.
The information in record for Child #5 had not been updated in over 2 years and was overdue by 15 months.
Plan of Correction: Parents of children #1, #2, #3, and #5 were notified in writing to update child records. Office staff will review files monthly and document follow-up with families.
Standard 8VAC20-780-500-A
Staff shall wash hands with soap and running water before and after a diaper change.
Staff #7 did not wash hands before changing a child?s diaper.
Staff #7 did not wash hands before changing a child?s diaper.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-500-B
The diapering surface shall be cleaned with soap and at least room temperature water and sanitized after each use.
Staff #7 did not clean the diapering surface with soap and water. Staff only used a bleach and water solution to sanitize the surface but did not allow the disinfectant to sit for at least two minutes.
Staff #7 did not clean the diapering surface with soap and water. Staff only used a bleach and water solution to sanitize the surface but did not allow the disinfectant to sit for at least two minutes.
Plan of Correction: The Center Director and Lead Teacher will retrain all staff on proper diapering and handwashing procedures. Ongoing emphasis will be placed on compliance during classroom observations by management. Director and Lead teacher will conduct diapering observations weekly and document results.
Standard 8VAC20-780-520-C
If diaper ointment or cream is used, the following requirements shall be met: labeled with child's first and last name, and not expired.
Classroom#1 had an unlabeled diaper cream that had expired two years ago.
Classroom#1, had two containers, Johnson & Johnson Body Wash and Butt Paste in an unlocked cabinet. Both containers have labels that state, "Keep out of reach of children."
Classroom#1 had an unlabeled diaper cream that had expired two years ago.
Classroom#1, had two containers, Johnson & Johnson Body Wash and Butt Paste in an unlocked cabinet. Both containers have labels that state, "Keep out of reach of children."
Plan of Correction: All diaper creams and ointments will be labeled with the child's first and last name and expiration date. Infant staff will review all current products and discard any expired or unlabeled items. Infant staff will check weekly; Director and Lead Teacher will review during monthly health and safety inspections.
Standard 8VAC20-780-560-G
When food is brought from home, the food container must be clearly labeled and dated. Three out of four children's food was not labeled in Classroom #1. The containers of food were sitting on the counter next to each other.
Plan of Correction: All food brought from home will be labeled with the child's name and date and stored in accordance with licensing standards. Classroom teachers will check labels daily at drop-off. Director will spot-check weekly.
Standard 8VAC20-780-70
REPEAT VIOLATION
SYSTEMIC DEFICIENCY
Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.
Staff #1 and Staff #6, who has been actively working at the center for the past 2 years, did not have any completed reference verifications on file.
Staff# 2 who has been actively working at the center for the past 6 months did not have any completed verifications on file.
SYSTEMIC DEFICIENCY
Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.
Staff #1 and Staff #6, who has been actively working at the center for the past 2 years, did not have any completed reference verifications on file.
Staff# 2 who has been actively working at the center for the past 6 months did not have any completed verifications on file.
Plan of Correction: at least two professional references will be completed and documented for Staff #1, #2, and #6. HR Coordinator will review all new hire files prior to start date to confirm reference checks are documented.