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Wakefield School

Inspection · 2025-02-25

Date
2025-02-25
Complaint Related
No
Licensing Inspector
Anansa Archer-Hicks
(703) 537-6757
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-770 Background Checks
22.1 Early Childhood Care and Education

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 2/25/25 and completed on 3/3/25. The on-site inspection began at 9:30am and ended at 10:40am. The inspector reviewed compliance in the areas listed above. There were 11 children present and one staff initially. A second staff joined during the inspection. The inspector reviewed three children?s records and two staff records on-site and Board Officer records were requested electronically. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 3/7/25. A POC submitted after this date will not appear on the public website.

Violations

7
Standard 22.1-289.035-B-4
(Systemic) The program is required to obtain background checks from any state in which the staff has resided in the preceding five years.

The record for Staff #1, who has been employed for more than nine months, did not have documentation of requesting a central registry request from a state where they previously resided.
Plan of Correction: Paperwork received and fingerprinting scheduled.
Standard 22.1-289.036-B-1
(Systemic) The program is required to obtain sworn statements from Board Officers within 30 days of beginning service.

The records for Board Officer#1 and Board Officer #5, who have been serving on the Board for more than eight months, did not contain sworn statements.
Plan of Correction: In process
Standard 22.1-289.036-B-2
(Systemic) The program is required to obtain the results of a national fingerprint-based criminal history check for Board Officers within 30 days of beginning service.

The records for Board Officer #1 and Board Officer #5, who have been serving on the Board for more than eight months, did not contain fingerprint results.
Plan of Correction: In process
Standard 22.1-289.036-B-3
(Systemic) The program is required to request the results of a search of the central registry for Board Officers within 30 days of beginning service.

The record for Board Officer #5, who has been serving on the Board for more than eight months, did not contain documentation of requesting a central registry check.
Plan of Correction: In process
Standard 8VAC20-780-160-A
Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment and before coming into contact with children.

The record for Staff #1, who has been employed for more than nine months, did not contain a TB screening.
Plan of Correction: Submitted
Standard 8VAC20-780-240-A
Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

The record for Staff #1, who has been employed for more than nine months, did not contain Preservice documentation.
Plan of Correction: In process
Standard 8VAC20-780-350-B-4
The staff-to-children ratio required for children from three years up to school age eligible is one staff to 10 children.

At approximately 10:05am the Licensing Inspector observed one staff with 11 children in the PreK class.
Plan of Correction: Corrected immediately.
View original record on Virginia Department of Social Services