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Ms. Sylvia Bennette

Inspection · 2024-05-13

Date
2024-05-13
Complaint Related
No
Licensing Inspector
Tiffany Jones
(757) 403-3045
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-800 Administration
8VAC20-800 Personnel
8VAC20-800 Household Members
8VAC20-800 Physical Health of Caregivers and Household Members
8VAC20-800 Caregiver Training
8VAC20-800 Physical Equipment and Environment
8VAC20-800 Care of Children
8VAC20-800 Preventing the Spread of Disease
8VAC20-800 Emergencies
8VAC20-800 Nutrition
8VAC20-800 Transportation
8VAC20-800 Nighttime Care
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor's records
22.1 Early Childhood Care and Education
54.1 Provider must be MAT certified to administer prescription medication.
63.2 Child abuse

Inspector Notes

An unannounced monitoring inspection was conducted from 12:25 PM to 2:05 PM. At the time of entrance, 3 children (age range 2 to 3) totaling 6 points were in care with 1 provider. The sample size consisted of 5 childrens records, 1 provider record and 1 household members record. Children were observed watching tv, playing freely and during naptime.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program
Contact Licensing Inspector, Christine Mahan with any questions (757) 404-0568.

Inspection documents were updated on June 12, 2024 due to a technical error.

Violations

7
Standard 8VAC20-800-1010
Based on observation and provider interviews the provider did not ensure that during transportation of children each child is in an individual car seat or individual and appropriate restraint in accordance with Virginia law.

Evidence: Three children were observed getting out of a vehicle after it pulled into the driveway of the family day home. The provider noted that they were returning from the store. Provider confirmed that they did not have the required individual car seats for Child # 1 (two years old) & Child #2 (two years old) and that those children shared one seat belt.
Plan of Correction: Since the day for inspection, provider has purchased two (2) additional car seats as of 15 MAY 24 to resolve this reported violation. Car seats will be used as needed due to the number of children during transport.
Standard 8VAC20-800-210-A
Based on record reviews and provider interviews, the provider did not ensue to obtain in addition to completion of first aid training and CPR training, a minimum of 16 hours of training annually.

Evidence: The Provider only had documentation of 9 hours of annual training.
Plan of Correction: To ensure that provider obtains the required 16 hours of annual training, provider will utilize the annual training log and check quarterly within the calendar year (April, August & December) to ensure hours are met. Currently, provider has 22.5
hours as of 30 MAY 2024.
Standard 8VAC20-800-450-A
Based on observation the provider did not ensure doors with clear glass panels that reach within 18 inches of the floor shall be clearly marked with decorative objects such as pictures, artwork, or decals at the eye level of children in care.

Evidence: The front door of the family day home is glass and there were no decals or decorative items on the glass.
Plan of Correction: As of 14 MAY 2024, the purchase of a decorative glass decal has been placed on the front glass screen door within the required 18" of the children in care.
Standard 8VAC20-800-780-B
Repeat
Based on record review and provider interviews, the provider did not ensure to annually review with the parents required emergency contact information, to ensure the information is correct and obtain the parent's signed acknowledgment of the review.

Evidence: The record for Child #2 did not have an updated annual review, the most recent review date was signed on 3-2-2023
Plan of Correction: As of 15 MAY 2024, a parent of all enrolled children including cited child #2, reviewed inform and if needed updated during review of the emergency contact information and signed.
To mitigate this repeat violation, provider will review all records quarterly and has set calendar reminders for all child records to be reviewed within a week before
annual review date
Standard 8VAC20-800-800-B
Repeat
Based on documentation review and provider interviews, the provider did not ensure to review the emergency plan at least annually and update the plan as needed. The provider shall document in writing each review and update to the emergency plan.

Evidence: The providers most recent documentation of an emergency update is dated 2016.
Plan of Correction: As of 15MAY24, parent of enrolled children have reviewed the updated emergency plan for 2024 annually review. An updated signature has been provided per form as verification
Standard 8VAC20-800-980-B
Based on record review, observation, and provider interviews the provider did not ensure to obtain written permission from the parent of each child for the provider to take the child off the premises of the family day home.

Evidence: Three children were observed getting out of a vehicle after it pulled into the driveway of the family day home and provider noted they were returning from the store. Provider verified they did not have written permission to take the children off premises.
Plan of Correction: Since the day of inspection, provider did not transport any enrolled children between the time frame of reported violation through 15 MAY 24. As of 15 MAY 24, parent of ALL enrolled children in care; have given written permission in the transport of enrolled children via the Regularly Scheduled Trips Permission Form.
Standard 8VAC20-800-990-B
Based on documentation review, observation, and provider interviews the provider did not ensure that during transportation of children the driver has all the required items.

Evidence: The provider confirmed they did not have the following documentation available for review in the vehicle that transported 3 children in care.
1.A copy of the parents written permission to transport the child.
2. A copy of each child?s emergency contact information as required.
Plan of Correction: A copy of all enrolled children emergency contact information has been
attached to the permission of transportation.
View original record on Virginia Department of Social Services