Inspection · 2022-11-30
Licensing Inspector
Shahana Green
(571) 423-6735
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect
Inspector Notes
A monitoring inspection was initiated on 11/30/2022 and concluded on 11/30/2022. There were 21 children directly supervised by 3 staff members. Children were observed arriving to the after school program. The physical plant, 3 child records, 3 staff records, medications, evacuation drills, emergency supplies and policies were inspected. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please contact me if you have any questions at Margaret.allworth@doe.virginia.gov or 703-209-3521.
Standard 8VAC20-780-240-A
Based on a review of staff records, staff have not completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.
Evidence: Staff #1, date of hire 4/13/2022 and staff #2, date of hire 8/24/2022 have not completed the 10 hour Pre Service orientation training.
Plan of Correction: Staff will complete the required 10 hour service training and file certificates in their record.
Standard 8VAC20-780-40-E
Based on a review of medications and staff interview, the center's services are not in compliance with the center's own policies and procedures.
Evidence: Medications for child #1 expired 10/2022 and for child #2 expired 10/2022.
Plan of Correction: Parents will provide us with medication that is not expired. An audit of medications will be completed monthly to ensure that medications do not expire.
Standard 8VAC20-780-510-E
Based on a review of medications, the center has not followed procedures to include the parents and physicians written authorization for a child's medication.
Evidence: There is no written parent or physician authorization to administer child #2's long term over the counter emergency medication.
Plan of Correction: Parents will provide written authorization for the medication.
Standard 8VAC20-780-510-I
Based on a review of medications, the center has not maintained a original, labeled pharmacy container for each child.
Evidence: Child #1 has a long term medication, epi pen without the pharmacy prescription label attached.
Plan of Correction: Parents will provide the prescription label for the medication.
Standard 8VAC20-780-510-P
Based on a review of medications, a authorization for medication has expired and parents have not been notified to pick up their medications.
Evidence: Child #2's medication authorization to administer a long term medication expired 8/27/2022, the parent has not been notified that the authorization form has expired.
Plan of Correction: Parents will obtain current medication authorization forms from the physician.
Standard 8VAC20-780-550-D
Based on record review and director interview, the center has not implemented monthly evacuation drills.
Evidence: The fire drills for the month of October and November 2022 had not been conducted.
Plan of Correction: We will complete monthly fire evacuation drills and document.