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Extended-Day Care Programs, Camp Griffin and The Griffin Academy

Inspection · 2024-01-23

Date
2024-01-23
Complaint Related
No
Licensing Inspector
Shahana Green
(571) 423-6735
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on 1/23/2024 from 2:20pm-5:30pm. There were 33 children directly supervised by 5 staff. The physical plant, 4 staff records, 4 children?s records, medications, evacuation drills, injury reports, emergency supplies, and policies were inspected. Children were observed completing homework and playing freely. Areas of non-compliance are identified in the Violation Notice.
If you have any questions regarding this inspection, please contact the Licensing Inspector at jessica.willis@doe.virginia.gov or 571-352-1453.

Violations

7
Standard 22.1-289.035-A
Based on record review, fingerprint-based criminal history record check results were not obtained every 5 years for 1 of 4 staff reviewed.
Evidence:
1. The most current fingerprint-based criminal history record check results in the record for Staff #2 were dated 04/14/2018.
Plan of Correction: The Center will provide documentation that a fingerprint-based criminal history record check has been submitted within the next 10 business days.
Standard 8VAC20-780-160-C
Based on record review, 1 of 4 staff reviewed did not obtain and submit the results of a follow-up tuberculosis screening every two years.

Evidence:
1. The most recent tuberculosis screening in the record for Staff #2 was dated 11/03/2020.
Plan of Correction: Staff will schedule a tuberculosis screening.
Standard 8VAC20-780-510-P
Based on medication and medication documentation review, the center did not ensure that when an authorization for medication expired, the parent be notified that the medication needed to be picked up within 14 days or the medication was disposed of by the center.
Evidence:
1) On the date of inspection, emergency medication in the center for Child #2 had authorization dated with an expiration date of 07/01/23.
1) On the date of inspection, two emergency medications in the center for Child #5 had authorization dated with an expiration date of 12/12/23.
Plan of Correction: Parents will be contacted to pick up medication and/or obtain an updated authorization.
Standard 8VAC20-780-550-D
Based on record review, evacuation drills were not practiced monthly.

Evidence:
1. An evacuation drill was not completed for the months of November 2023 and December 2023.
Plan of Correction: The center will ensure evacuation drills are practiced monthly.
Standard 8VAC20-780-550-H
Based on record review, the center did not maintain a record of the dates of practice drills for one year.

Evidence:
1. Documentation of emergency drills for the 2022-2023 school year were not available for review during inspection.
Plan of Correction: The center will ensure documentation of emergency drills are maintained for at least one year.
Standard 8VAC20-780-60-A
Based on record review, 2 of 4 children's records reviewed did not contain all required information.

Evidence:
1. The records for Child #1 and Child #2 did not contain documentation of the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction: The information will be requested from the parents.
Standard 8VAC20-780-70
Based on record review, 2 of 4 staff records did not contain all required information.

Evidence:
1. The records for Staff #1 and Staff #3 did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment
Plan of Correction: The center will request the documentation from the business office.
View original record on Virginia Department of Social Services