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Oakwood Chapel Academy

Inspection · 2023-12-05

Date
2023-12-05
Complaint Related
No
Licensing Inspector
D'Nae Goodwin
(757) 404-3063
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced renewal inspection was initiated and concluded on December 5, 2023. There were 32 children in care with three staff and the Program Director. Children present ranged in age from three years old through school age. Children's, staff and board member records were reviewed. Children were observed in teacher and self-directed activities including toys and games, transitions from transportation, restroom routines and snack. Additionally, annual inspections, emergency evacuations logs, emergency equipment and medication were reviewed. Violations regarding unlocked chemicals, tuberculosis screening, medication, annual inspection,

Violations

5
Standard 8VAC20-780-160-A
Based on record review and interview the center failed to ensure that each staff submit documentation of a negative tuberculosis screening prior to coming into contact with children and within the last 30 calendar days of the date of employment.
Evidence:
1 - Two out of three staff records reviewed contained tuberculosis screenings dated outside the allowable time frame.
a. Staff #2 has a documented tuberculosis screening dated January 6, 2022. However, the documented date of hire for Staff #2 is September 20, 2022.
b. Staff #23has a documented tuberculosis screening dated September 23,, 2022. However, the documented date of hire for Staff #3 is March 13, 2023.
2 - Staff #1 confirmed the dates of tuberculosis screenings and hire dates for Staff #2 and #3 are documented correctly.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-260-A
Based on documentation review and interview the center failed to provide an annual fire inspection as required.
Evidence:
1 - The most recent fire inspection available for review is dated November 23, 2022. Therefore, the inspection is past due for annual update.
2 - Staff #1 confirmed that the most recent fire inspection available was dated November 23, 2022.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-280-B
Based on observation the center failed to ensure that hazardous substances are kept in a locked place using a safe locking method that prevents access by children.
Evidence:
Unlocked hazardous substances were observed in multiple location throughout the building in classrooms and bathrooms, including but not limited to hand sanitizer, surface cleaning spray, surface sanitizing spray, each had a label stating keep out reach of children.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-510-I
Based medication review the center failed to ensure that prescription medication normally administered by a parent may be administered provided all requirements are met.
Evidence:
1 - Prescription Albuterol inhaler medication was documented as having been administered to Child #2 on November 2 and 27, 2023. However, there is no prescription with the medication. The medication is not labeled in any way with the child's name. There is not a parent authorization to administer the medication.
2 - Staff #1 confirmed that the documentation on the log sheet was correct and the medication did not have the required prescription, name of child or parent authorization.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-510-P
Based on medication review the center failed to ensure that when an authorization for medication expires the parent is notified that the medication needs to be up within 14 days or the parent must renew the authorization. Nor did the center ensure that medications not picked up within 14 days are disposed of by the center.
Evidence:
1 - There is a prescription albuterol inhaler in the medication lock box for Child #1. However, there is not any authorization for the medication.
a. The child has not been enrolled in the program since June 2023.
2 - Staff #1 confirmed that there was not an authorization for the medication nor is the child enrolled in the program any longer and the medication remains in the lock box beyond the allotted 14 days.
Plan of Correction: Not available online. Contact Inspector for more information.
View original record on Virginia Department of Social Services