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Barbara's Childcare Center

Inspection · 2025-02-24

Date
2025-02-24
Complaint Related
No
Licensing Inspector
D'Nae Goodwin
(757) 404-3063
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse and Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated and completed on 2/24/25. The on-site inspection began at 10:10am and ended at 12:30pm. The inspector reviewed compliance in the areas listed above. There were 16 children present and six staff. The inspector reviewed four children?s records and four staff records on-site. This inspection included document review, a tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 3/7/25. A POC submitted after this date will not appear on the public website.

Violations

11
Standard 22.1-289.035-A
Centers are required to obtain a five-year repeat check for all required background checks.
The record for Staff #2 (employed for four years) did not contain a repeat central registry search. Staff #2 was observed working on the day of the inspection.
Plan of Correction: I completed the central registry search and obtained results. I will make sure to check files monthly to make sure all files are in compliance.
Standard 22.1-289.057-A
The program is required to submit to VDH and implement a plan to test potable water for lead. The program did not have evidence of a testing plan submitted to VDH and/or the program did not have evidence of the implementation of the required testing plan.
Plan of Correction: I am working on getting the plan and info to get water tested as soon as possible.
Standard 8VAC20-780-130-A
The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.
Child #3 (enrolled for eight months) did not have documentation of an immunization record.
Plan of Correction: I obtained an up to date physical and shot record from child when they begin. I will make sure to ask parent for updated shot record every 6 months to stay current.
Standard 8VAC20-780-140-A
Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.
There was no physical examination in the record of Child #3 (enrolled for eight months).
Plan of Correction: I will make sure children have physical within 1 week after enrollment. I will set a date for monthly checks of files.
Standard 8VAC20-780-160-A
Repeat Violation
Documentation of a negative tuberculosis (TB) screening shall be submitted at the time of employment and prior to coming into contact with children.
The record for Staff #1 (employed for five months) did not contain documentation that a negative TB screening was submitted at the time of employment and prior to coming into contact with children.
Plan of Correction: I will make sure all tb tests will be submitted before first day of employment. I will make sure to do monthly file checks to are sure files are up to date.
Standard 8VAC20-780-160-C
A tuberculosis (TB) screening is required every two years from the last screening.
The record for Staff #4 (program director, employed for 16 years) did not contain a follow-up TB screening, which is required.
Plan of Correction: I have an up to date tb questionnaire. I will make sure to put a copy in my file. I will, in the future, put a copy of the form in my file as soon as I receive it.
Standard 8VAC20-780-350-B-1
The staff-to-children ratios are required whenever children are in care (birth-16 months 1:4)
At the time of the inspector?s arrival, there were 16 children located in a classroom, with one teacher present. Child #4 (enrolled for eight months) was the youngest in the classroom, requiring a ratio of 1:4 to be followed.
Plan of Correction: We will make sure that all students stay in their own classroom so the mixed age groups do not make them out of ratio. We will also make sure that only one teacher at a time leaves the room when all age groups are together.
Standard 8VAC20-780-550-F
Lockdown procedures shall be practiced at least annually.
There was no documentation to show that the center completed a lockdown drill in 2024.
Plan of Correction: We printed out new drill form that logs all needed center drills. We will make sure to go over lockdown procedure once per year and I will set myself a reminder in my calendar.
Standard 8VAC20-780-580-C
All the required information shall be in transportation vehicles.
In two of the center?s transportation vehicles a list of the names of the children being transported was not available for review.
Plan of Correction: We completed the list of kids names and emergency contacts to be kept in vehicles at all times.
Standard 8VAC20-780-60-A
Repeat Violation
Each center shall maintain and keep at the center a separate record for each child enrolled that contains all the required information.
The record for Child #1 (enrolled for one year) did not contain the work phone number of one parent or documentation of child updates and confirmation of up-to-date information in the child's record.
The record for Child #2 (enrolled for three months) did not contain documentation of viewing proof of the child's identity and age.
The record for Child #3 (enrolled for eight months) did not contain the work phone number and place of employment for one parent.
Plan of Correction: I will make sure parents will have all phone numbers and addresses completed even if the work phone number is the same as the cell phone. I will make sure to pick a date each year to update parents and children?s info.
Standard 8VAC20-780-70
Staff records shall be kept for each staff person and contain all required information.
The record for Staff #1 did not include the address of a person to be notified in an emergency.
Plan of Correction: I will make sure all applications and forms are filled out completely when given to me.
View original record on Virginia Department of Social Services