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YMCA School Age Child Care at Western Branch Intermediate School

Inspection · 2025-03-25

Date
2025-03-25
Complaint Related
No
Licensing Inspector
D'Nae Goodwin
(757) 404-3063
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse and Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on 3/25/25. The on-site inspection began at 3:10pm and ended at 4:50pm. The inspector reviewed compliance in the areas listed above. There were 39 children present and five staff. The inspector reviewed five children?s records on-site and five staff records electronically on 3/31/25. This inspection included document review, a tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation
cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 4/15/25. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-B-2
Centers must obtain a completed national criminal background check prior to the employee's first day of employment.
Staff #2 (employed for two months) did not have a completed criminal background check prior to their first day of employment, which is required.
Plan of Correction: Centers will obtain completed national background check prior to the employee's first day of employment.
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.
Staff #1 (employed for one month) did not have documentation of requesting a sex offender check from a state the staff member resided in the preceding five years. Staff #1 was observed working on the day of the inspection.
Plan of Correction: Background checks will be completed for any state in which the individual has resided in the preceding five years.
Standard 8VAC20-780-160-A
The tuberculosis (TB) documentation shall have been completed within the last 30 calendar days of the date of employment.
The TB documentation for Staff #2 was not completed within 30 calendar days of their date of employment.
Plan of Correction: During onboarding, the new hire will be given the TB documents and an appointment will be made to ensure all new hires are within compliance.
Standard 8VAC20-780-430-K
Provisions shall be made for an individual place for each child's personal belongings.
On the day of the inspection, there were no provisions for children?s personal belongings.
Plan of Correction: Baskets will be provided for each individual child.
Standard 8VAC20-780-510-P
When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization.
Medication for Child #2 was on-site, but the medication authorization form had expired over three months ago. The medication was not picked up within 14 days.
Plan of Correction: Youth director will ensure that audits are being done monthly to ensure all paperwork is up to date and correct. If medication is expired, the youth director will notify parents to pick up.
Standard 8VAC20-780-60-A
Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all the required information.
The record for Child #1 was missing the name, address, and phone number of one of the required designated people to call in an emergency if a parent cannot be reached.
Plan of Correction: To ensure that all parts of the forms are filled out prior to printing, youth director will double check the forms to make sure all information is the most updated.
View original record on Virginia Department of Social Services