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YMCA School Age Child Care at Western Branch Intermediate School

Inspection · 2025-09-08

Date
2025-09-08
Complaint Related
No
Licensing Inspector
D'Nae Goodwin
(757) 404-3063
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse and Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated and completed on 9/8/25. The on-site inspection began at 3:30pm and ended at 5:00pm. The inspector reviewed compliance in the areas listed above. There were 46 children present and eight staff. The inspector reviewed five children?s records on-site and staff records electronically on 9/19/25. This inspection included document review, a tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 10/3/25. A POC submitted after this date will not appear on the public website.

Violations

9
Standard 22.1-289.011-F
Repeat Violation
The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.
The license or the results of the most recent inspection findings were not posted, which is required.
Plan of Correction: All required documents will be posted on licensing board, in a designated area.
Standard 22.1-289.035-B-1
The center is required to obtain a completed sworn statement prior to the employee's first day of employment.
The sworn statement for Staff #4 (employed for three months) was dated two months after their date of employment.
Plan of Correction: Sworn statements will be completed prior to employees first day of employment.
Standard 22.1-289.035-B-3
The center must request a search of the central registry prior to the employee's first day of employment.
Staff #2 (employed for over a year) and Staff #4 (employed for three months) did not have documentation to show that a central registry search was requested.
Plan of Correction: CRS searches will be requested prior to employees first day of employment.
Standard 8VAC20-780-160-A
Repeat Violation
Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children.
The screening for Staff #2 (employed for over a year) was completed 13 months after hire.
Plan of Correction: TB screenings will be completed prior to coming into contact with children.
Standard 8VAC20-780-280-H
Cosmetics, medications, or other harmful agents shall not be stored in areas, purses or pockets that are accessible to children.
During the inspection, a keychain with pepper spray attached, belonging to Staff #5 (employed for one year) was found sitting on a table in the main area of the center. The pepper spray was accessible to children in care.
Plan of Correction: Staff will have a designated place to store belongings.
Standard 8VAC20-780-430-K
Repeat Violation
Provision shall be made for an individual place for each child's personal belongings.
On the day of the inspection, there were no provisions for children's personal belongings. Children's personal items were left on the floors and tables of the area used for the center.
Plan of Correction: Connecting with leadership team to ensure each child has an individual place for their personal belongings.
Standard 8VAC20-780-550-E
Shelter in place procedures shall be practiced a minimum of twice per year.
Only one shelter in place drill was completed in the 2024-2025 school year. Two are required to be practiced.
Plan of Correction: Shelter in place procedures will be practiced a minimum of twice per year.
Standard 8VAC20-780-560-F
When centers choose to provide meals or snacks, all the requirements shall be met for the menu.
On the day of the inspection, there was no menu available for review for the week.
Plan of Correction: Snack menu will be posted on the licensing board.
Standard 8VAC20-780-70
All the required information shall be kept for each staff member.
The records for Staff #1, Staff #2, Staff #3 and Staff #4 did not contain all the required information.
Plan of Correction: All required information will be kept for each staff member.
View original record on Virginia Department of Social Services