Inspection · 2022-10-12
Date
2022-10-12
Complaint Related
No
Licensing Inspector
Kimberly Sampson
(757) 354-7307
(757) 354-7307
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect
Inspector Notes
An unannounced monitoring visit and facility tour was conducted on 10/12/2022. At the time of inspectors' arrival there were 15 school aged children in care with 3 staff members. Children were observed interacting with staff, engaging in free play, and departure. A sample of 5 children's records and 3 staff records were reviewed. Site Director reported that there have been no injuries and medications are not being administered at this time. Areas of noncompliance are identified on the violation notice and were discussed with the director in an exit meeting at the conclusion of this inspection.
Violations
8Standard 8VAC20-780-130-A
Based on record review and interview it was determined the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.
Evidence:
1. The record for child #1, #2, #3, #4, and #5 did not contain immunization documentation.
2. Staff confirmed this documentation was not available during this inspection.
Evidence:
1. The record for child #1, #2, #3, #4, and #5 did not contain immunization documentation.
2. Staff confirmed this documentation was not available during this inspection.
Plan of Correction: Staff will request documentation from parents.
Standard 8VAC20-780-140-A
Based on record review and interview it was determined the center did not ensure that each child had a physical examination by or under the direction of a physician.
Evidence:
Evidence:
1. The record for child #1, #2, #3, #4, and #5 did not contain physical examination documentation.
2. Staff confirmed this documentation was not available during this inspection.
Evidence:
Evidence:
1. The record for child #1, #2, #3, #4, and #5 did not contain physical examination documentation.
2. Staff confirmed this documentation was not available during this inspection.
Plan of Correction: Staff will request documentation from parents.
Standard 8VAC20-780-160-A
Based on record review it was determined the center did not ensure that each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening prior to employment dated no more than 30 days before date of emplyment.
Evidence:
1. The record for staff #2 (hired 2/17/22) did not contain documentation of TB screening.
2. Staff confirmed that this documentation was not available during this inspection.
Evidence:
1. The record for staff #2 (hired 2/17/22) did not contain documentation of TB screening.
2. Staff confirmed that this documentation was not available during this inspection.
Plan of Correction: Director will follow up on required staff documentation.
Standard 8VAC20-780-240-A
Based on record review and interview it was determined the center did not ensure that each staff member completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.
Evidence:
1. The record for staff #2 (hired 2/17/22) did not contain documentation of completion of the Virginia Department of Education-sponsored orientation course.
2. Staff confirmed this documentation as not available during this inspection.
Evidence:
1. The record for staff #2 (hired 2/17/22) did not contain documentation of completion of the Virginia Department of Education-sponsored orientation course.
2. Staff confirmed this documentation as not available during this inspection.
Plan of Correction: Director will follow up on required staff documentation.
Standard 8VAC20-780-340-F
Based on observation it was determined that the center did not ensure children are always within actual sight and sound supervision of staff, except that staff need only be able to hear a child who is using the restroom.
Evidence:
Inspector observed two children in the hallway walking from the gym to the cafeteria unsupervised and then from the cafeteria to the gym. The children confirmed that they were in the YMCA program when asked by this inspector.
Evidence:
Inspector observed two children in the hallway walking from the gym to the cafeteria unsupervised and then from the cafeteria to the gym. The children confirmed that they were in the YMCA program when asked by this inspector.
Plan of Correction: Staff will ensure all children are within sight and sound supervision at all times unless while using the restroom.
Standard 8VAC20-780-60-A
Based on record review it was determined the center did not ensure that there was a separate record for each child enrolled which contained all of the required information.
Evidence:
1. There was no record for child #4 at the site.
2. The records for child #1, #2, #3, and #5 did not contain the first date of attendance and proof of identification and age.
3. Staff confirmed these record were not available during this inspection.
Evidence:
1. There was no record for child #4 at the site.
2. The records for child #1, #2, #3, and #5 did not contain the first date of attendance and proof of identification and age.
3. Staff confirmed these record were not available during this inspection.
Plan of Correction: Staff will request documentation from parents and ensure all children's records containing all of the required information are at the site.
Standard 8VAC20-780-70
Based on record review and interview it was determined the center did not ensure that each staff record contained all of the required documentation.
Evidence:
1. The records for staff #1 and #2 did not contain documentation of the qualifications for their positions.
2. Staff confirmed this documentation was not available during this inspection.
Evidence:
1. The records for staff #1 and #2 did not contain documentation of the qualifications for their positions.
2. Staff confirmed this documentation was not available during this inspection.
Plan of Correction: Director will follow up on required staff documentation.
Standard 8VAC20-780-90-A
Based on record review it was determined the center did not have the required signed parental agreements between the parent and the center in each child's record by the first day of the child's attendance.
Evidence:
1. The records for child #1, #2, #3, #4, and #5 did not contain the required signed parental agreements.
2. Staff confirmed these record were not available during this inspection.
Evidence:
1. The records for child #1, #2, #3, #4, and #5 did not contain the required signed parental agreements.
2. Staff confirmed these record were not available during this inspection.
Plan of Correction: Staff will request documentation from parents.