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The YMCA of South Hampton Roads-Crestwood Elementary School

Inspection · 2025-10-20

Date
2025-10-20
Complaint Related
No
Licensing Inspector
Kimberly Sampson
(757) 354-7307
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced, on-site monitoring inspection was completed on 10/20/2025, as a part of the licensure period. The on-site inspection began at 3:20 pm and ended at 4:30 pm. The inspector reviewed compliance in the areas listed above. There were 62 children present and 5 staff. The inspector reviewed 5 children?s records and 6 staff records. This inspection included a document review, tour of facility, interviews, observations and measurements. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

If your plan of correction (POC) had not been provided during the exit interview of the inspection, please complete POC and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 11/08/2025. A POC submitted after this date will not appear on the public website.

Violations

5
Standard 22.1-289.035-B-3
The center must request a search of the central registry prior to the employee's first day of
employment.

Staff #5, who was working during this inspection, did not have a central registry
search requested.
Plan of Correction: Central Registry Search has been requested. Search came back 10/23/25. Will follow systems in place to ensure staff files are completed before staff start on the floor.
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has
resided in the preceding five years.

Staff #5, present during this inspection, did not have documentation of requesting a central
registry check from the state they had lived in the preceding five years.
Plan of Correction: Out of State Central Registry Search has been requested for staff #5.
Standard 8VAC20-780-240-A
Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

Staff #6 had no documentation of completing the course and had been employed for over
two years.
Plan of Correction: Staff #6 has been given a deadline to complete training. Will follow systems in place to ensure staff files are audited to ensure proper documentation.
Standard 8VAC20-780-550-A
The center shall have a written emergency preparedness plan that addresses staff responsibility and facility readiness with respect to emergency evacuation and relocation, shelter-in-place, and lockdown.

The emergency preparedness plan that was on site was not up to date, it was dated August 2024 and contained information that was no longer correct.
Plan of Correction: Will conduct routine site audits to ensure all preparedness plans are up to date and accurate.
Standard 8VAC20-780-70
Staff records kept for each staff person shall contain all of the required documentation.

The records for staff #4 and #5 did not have date of hire. The record for staff #5 did not
have verification of identity.
Plan of Correction: Will follow systems in place to ensure staff files are completed before staff start on the floor.
View original record on Virginia Department of Social Services