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YMCA School Age Child Care at Butts Road Intermediate School

Inspection · 2021-01-14

Date
2021-01-14
Complaint Related
No
Licensing Inspector
Rene Old
(757) 404-1784
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 Physical plant.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 SPECIAL SERVICES.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (22VAC40-191)

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program.

A monitoring inspection was initiated on 01/14/2021 and concluded on 01/26/2022. The director was contacted by telephone and a virtual inspection was conducted. There were 30 children present, ranging in ages from 5 years - 11 years, with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 4 children's records and 4 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations

5
Standard 8VAC20-770-60-C-2
Based on record review and interview, the center failed to ensure that staff have a central registry finding within 30 days of employment.

Evidence:
1. Staff 1, hire date 06/29/2021, lacks the results of a central registry check.
2. Staff 2, hire date 11/18/2021, lacks the results of a central registry check.
3. Administrative staff verified that a central registry finding had not been obtained for staff 1 and staff 2.
Plan of Correction: A central registry check was requested for staff 1 however, the results were not returned. A new check has been requested.
A central registry check was requested for staff 2 on 01/10/2022.
The results will be forwarded to the inspection when received.
Standard 8VAC20-780-130-A
Based on record review, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

Evidence:
1. The immunization record for child 2 is incomplete. Page 2 and page 3 of the immunization record are not available.
2. The immunization record for child 3 is incomplete. Page 1 of the immunization record is not available.
Plan of Correction: Complete immunization records have been requested for both children.
Standard 8VAC20-780-160-A
Based on record review and interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening within 30 days prior to employment.

Evidence:
1. Staff 1, hire date 06/29/2021, lacks a TB screening.
2. Administrative staff confirmed that a TB screening was not on file for staff 1.
Plan of Correction: A TB screening will be obtained for staff 1.
Standard 8VAC20-780-240-A
Based on record review and interview, the center failed to ensure that staff complete the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment.

Evidence:
1. Staff 1, hire date 06/29/2021, has not completed the 10 hour preservice training course.
2. Administrative staff confirmed that staff 1 has not completed preservice training.
Plan of Correction: Staff 1 will complete this training.
Standard 8VAC20-780-60-A
Based on record review, the center failed to ensure that children's records shall contain all of the required elements.

Evidence:
1. The enrollment record for child 1 lacked the following required information:
a. Place of employment and work phone number for one parent.
2. The enrollment record for child 2 lacked the following required information:
a. Place of employment and work phone number for one parent.
3. The enrollment record for child 3 lacked the following required information:
a. Place of employment for one parent.
Plan of Correction: This information has been requested from each parent and enrollment records will be updated.
View original record on Virginia Department of Social Services