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YMCA School Age Child Care-Greenbrier Intermediate School

Inspection · 2023-10-03

Date
2023-10-03
Complaint Related
No
Licensing Inspector
Kimberly Sampson
(757) 354-7307
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring visit and facility tour was conducted on 10/2/2023. At the time of inspectors' arrival there were 51 school aged children in care with 3 staff members. Children were observed interacting with staff, doing homework, participating in outdoor play, eating snack, and hand washing. A sample of 5 children's records and 4 staff records were reviewed. Director reported that there have been no injuries and medications are not being administered at this time. Areas of noncompliance are identified on the violation notice and were discussed with the director in an exit meeting at the conclusion of this inspection.

Violations

5
Standard 22.1-289.035-A
Based on record review it was determined the center did not ensure that all staff undergo a background check in accordance with subsection B prior to employment or beginning to serve as a volunteer and every five years thereafter.
Evidence:
1. The record for staff #1 did not contain a repeat background check. The background check available was dated 9/18/18.
2. Staff confirmed that this documentation was not available during the inspection.
Plan of Correction: Staff #1 will undergo a background check for employment eligibility.
Standard 8VAC20-780-130-A
Based on record review and interview it was determined the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.
Evidence:
1. The records for child #2 and child #4 did not contain documentation of immunization.
2. Staff confirmed these children were in care and this documentation was not available during the inspection.
Plan of Correction: Immunization records will be reviewed, audited and made available onsite. Children with incomplete or missing immunization records will be removed from the program until the information is complete and uploaded
Standard 8VAC20-780-40-M
Based on observation and interview it was determined the center did not have a list in each room or area where children are present, that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions.
Evidence:
1. There was no list of children's allergies in the center.
2. Staff confirmed that there was not an allergy list in the center.
Plan of Correction: An allergy list with children's dietary restrictions, sensitivities, and allergies will be typed, dated and posted.
Standard 8VAC20-780-60-A
Based on record review it was determined the center did not ensure there was a record containing all the required information for each child enrolled at the center.
Evidence:
1. There was no record available for child #1, child #2, child #4, and child #5 during this inspection.
2. The record for child #3 did not contain complete work information for the parents, emergency contacts, and proof of identity and age.
3. The record for child #5 did not contain parents contact information, parents work information, and proof of identity and age.
4. The above children were in care during this inspection, staff confirmed this information was not available during this inspection.
Plan of Correction: Children's records will be reviewed, audited and made available onsite. Children with incomplete records will be removed from the program until the required information is complete and uploaded.
Standard 8VAC20-780-90-A
Based on record review and interview it was determined the center did not ensure that the required signed written agreements between the parent and the center were in each child's record by the first day of the child's attendance.
Evidence:
1. There were no signed written agreements for 5 of the 5 children's files reviewed.
2. Staff confirmed these five children were in care and this documentation was not available during the inspection.
Plan of Correction: Written agreements for children's records will be reviewed, audited and made available onsite.
View original record on Virginia Department of Social Services