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The Arc of Greater Prince William Robert Day Child Care Center

Inspection · 2023-08-09

Date
2023-08-09
Complaint Related
No
Licensing Inspector
Angela Dudek
(804) 629-8167
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on 08/09/2023 from 10:30am to 11:55am. There were 5 children ages 3 years old to age 17 years old supervised by 4 staff. The physical plant, outdoor play area, programming, attendance, menus, 3 staff records, 4 children?s records, emergency drills, emergency supplies, and bus were reviewed. Children were observed participating in art, lunch and watching television. Handwashing procedures were also observed. There was an adequate number of staff present with current certification in Medication Administration Training (MAT), CPR and First Aid, and Daily Health Observation (DHO) training. Areas of non-compliance are identified in the Violation Notice.
Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy to the licensing office by 5pm on 8/18/23. Please email me at angela.dudek@doe.virginia.gov with any questions.

Violations

2
Standard 8VAC20-780-60-A
Based on review of 4 child records, the Center did not ensure they obtain all of the required documentation for child records.

Evidence:
1)The record for Child #3 did not contain the address and phone number of 2 designated peope to call in an emergency if a parent cannot be reached.
2)The record for Child #4 did not contain the address and phone number of a second designated person to call in an emergency if a parent cannot be reached.
Plan of Correction: Staff made the correction by contacting the parents of child 3 and child 4. And have obtained the missing emergency contact information for each child. The children's files have been updated and corrected.
Standard 8VAC20-780-80-A
Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.


Evidence: During inspection in the preschool, school age and teen groups there were 5 children present, but the written record reflected there were 4 children present.
Plan of Correction: Staff made the correction by replacing the current attendance sheet with a revised and updated one. Which shows the written times of each child's arrival and departure time to and from the center.
View original record on Virginia Department of Social Services