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Frog Pond Early Learning Center

Inspection · 2024-01-10

Date
2024-01-10
Complaint Related
No
Licensing Inspector
Lynette A Storr
(703) 309-9153
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide

Inspector Notes

An unannounced monitoring inspection was conducted today between the hours of approximately 11:45 a.m. and 1:30 p.m. to ensure compliance with a recently issued Provisional license. The licensing administrator accompanied the licensing inspector during the inspection. A complete inspection of the physical plant and staff records were observed during
this inspection. Information gathered during the inspection determined non-compliance with
applicable standards or law and violations were documented on the violation notice issued to the program. Thank you for your cooperation. If you have any questions, please e-mail me at tameika.king@ doe.virginia.gov.

Violations

4
Standard 22.1-289.035-B-4
REPEAT VIOLATION/ SYSTEMIC DEFICIENCY

Based on record review, the center failed to obtain a copy of the results of a criminal history record check prior to the first day of employment for a staff member, from any state in which the individual has resided in the preceding five years.

Evidence:
1. Staff #1?s (start date: 12/04/2023) indicates that they resided out of state in the preceding five years.
2. Staff #1?s record does not contain results of an out-of-state criminal history record check.
Plan of Correction: The Director will conduct and submit all background checks prior to employing new employees first day of employment. Director will follow up with in two weeks for all background checks that have not been received.

Fingerprint and CRS background checks will be required before the first day of employment.
Standard 8VAC20-770-60-B
REPEAT VIOLATION

Based on record review, 1 out of 2 employees of the center was employed before the center had the person?s completed sworn statement.

Evidence: At the time of record review, Staff #1 (start date: 12/04/2023) did not have a sworn disclosure statement on file. Staff #1 completed their Sworn Disclosure during the inspection.
Plan of Correction: The Director created an employment packet with all required documents. Packet will be given in person or emailed to new employees. Packet will be checked by the Director and reviewed by the assistant Director before the employees first day of employment.
Standard 8VAC20-780-160-A
REPEAT VIOLATION/ SYSTEMIC DEFICIENCY

Based on record review, the center failed to obtain documentation of a negative tuberculosis (TB) screening for 2 out of 2 staff members at the time of employment.

Evidence:
1. Staff #1?s (start date: 12/04/2023) documentation of a TB screening was dated 12/07/2023.
2. Staff #2?s (start date: 11/15/2023) documentation of a TB screening was dated 11/16/2023.
Plan of Correction: Director will obtain a negative TB test from employee before employees first day of work
Standard 8VAC20-780-290-A-3
REPEAT VIOLATION

Based on observation, electrical outlets did not have protective covers.

Evidence: There were three outlets uncovered and within reach of children in the Green Dragonflies classroom.
Plan of Correction: The center Director purchased and installed self closing child proof outlet covers in all classrooms.
View original record on Virginia Department of Social Services