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Frog Pond Early Learning Center

Inspection · 2025-04-09

Date
2025-04-09
Complaint Related
No
Licensing Inspector
Lynette A Storr
(703) 309-9153
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on May 12, 2025. The on-site inspection began at 12:25pmand ended at 2:05pm. The inspector reviewed compliance in the areas listed above. There were 59 children present and 10 staff. The inspector reviewed five children?s records and three staff records on-site. This inspection included document review, tour of the facility, interviews and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Violations

11
Standard 22.1-289.011-F
The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.

The center had the inspection reported dated 12/18/2024 posted. The center's most recent inspection was completed on 4/9/2025.
Plan of Correction: The outdated inspection report was replaced with the current 5/12/2025 report and posted in a conspicuous place on the day of inspection. Staff reminded to update postings promptly.
Standard 8VAC20-780-160-C
At least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening.

Staff member A's most recent TB screening was dated 10/6/22.
Plan of Correction: An excel spreadsheat was created to keep track of expiring trainings and documents.
Standard 8VAC20-780-240-B
Staff shall complete orientation training prior to working alone with children and no later than seven days of the date of assuming job responsibilities.

Staff member B and C's records did not contain documentation of completed staff orientation. Staff member B's hire date was not documented and Staff member C had been employed for more than one year.
Plan of Correction: Staff B?s hire date was added to their file. All staff files are now being reviewed to ensure compliance.
Standard 8VAC20-780-245-A
Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care.

Staff A, B and C's most recent documented trainings were dated in 2023.
Plan of Correction: All staff training certificates were printed and added to a designated binder. Going forward, staff will sign a training log on the day of training, and records will be maintained in a separate folder for easy access.
Standard 8VAC20-780-260-A
The center shall provide to the licensing representative an annual fire inspection report.

The center's most recent fire permit expired 3/31/25. The center did not provide an updated inspection report.
Plan of Correction: Fire marshal inspection was previously scheduled and completed on 5/13/2025. The center is in possession of the current report and it is available for review.
Standard 8VAC20-780-270-A
REPEAT VIOLATION:

Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

The outside gate that leads to the trailer classroom had a gap between the gate and the gate door, which did not allow for the gate door to latch closed.
Plan of Correction: A contractor was called to repair the gate, and the issue is being addressed to ensure the area remains safe and secure for all children. A pole was added and secured until the contractor can complete the work.
Standard 8VAC20-780-280-B
REPEAT VIOLATION

Hazardous substances such as cleaning materials, shall be kept in a locked place using a safe locking method that prevents access by children.

Two spray bottles containing a cleaning solution were found in the Preschool bathroom sitting next to the children's sink.
Plan of Correction: Staff was retrained on proper labeling, and the training documentation will be emailed. All bottles will be clearly labeled moving forward to prevent repeat violations.
Standard 8VAC20-780-280-G
REPEAT VIOLATION

If hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents.

Two spray bottles were found in the Preschool bathroom. The spray bottles were not labeled and the Director was unable to identify the contents.
Plan of Correction: Staff was retrained on proper labeling, and the training documentation will be emailed. All bottles will be clearly labeled moving forward to prevent repeat violations.
Standard 8VAC20-780-550-D
The center shall implement a monthly practice of evacuation drill.

During the time of inspection, the center did not have documentation of any completed fire drills for 2025.
Plan of Correction: Ongoing logs will be maintained and readily available.
Standard 8VAC20-780-60-A
REPEAT VIOLATION:

Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain work phone number and place of employment for each parent who has custody, and documentation of viewing proof of the child's identity and age.

Child #2's record did not contain documentation of the father's work phone number and has been attending for two years. Child #5's record did not contain documentation of the mother's work phone number and place of employment and has been attending for eight months.

Child #4's record did not contain documentation of a signature of the staff member who viewed the proof of identity.
Plan of Correction: Missing parent work info was obtained for Child #2 and #5. Staff signed Child #4?s ID verification. All files will be reviewed for compliance. Staff retraining and a checklist added to ensure complete records at enrollment.
Standard 8VAC20-780-70
The following staff records shall be kept for each staff person:

Staff member A's record did not contain documentation of tow completed reference checks and has been employed for more than two years.
Plan of Correction: Reference documents were reprinted and added to the staff file.
View original record on Virginia Department of Social Services