Inspection · 2022-02-03
Date
2022-02-03
Complaint Related
No
Licensing Inspector
Leslie Perez
(703) 537-6013
(703) 537-6013
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide
Inspector Notes
An unannounced monitoring inspection was conducted today from 11:20am-1:20pm. There were 94 children (Infants?5 years-old) directly supervised by 16 staff. The physical plant, 5 staff records, 5 children?s records, emergency supplies, and policies were inspected. Children were observed participating in group play, reading books, participating in circle time, eating lunch and playing on the playground. There was an adequate supply of materials for the children. Areas of non-compliance are identified on the Violation Notice.
If you have any questions regarding this inspection, please contact the Licensing Inspector, Maria Soto at maria.soto@doe.virginia.gov or (571) 835-5058.
Maria R. Soto
Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone# 571-835-5058
maria.soto@doe.virginia.gov
Violations
13Standard 22.1-289.035-B-2
Based on record review, the center did not obtain Fingerprint results for a staff member prior to their first day of employment.
Evidence:
Staff #1?s record did not include Fingerprint results. The staff member?s first day of employment was documented as 5/2/2022.
Evidence:
Staff #1?s record did not include Fingerprint results. The staff member?s first day of employment was documented as 5/2/2022.
Plan of Correction: Staff was removed from center until fingerprint was completed.
Standard 22VAC40-185-160-A
Based on record review, the center did not obtain documentation of negative Tuberculosis (TB) screening results prior to coming into contact with children.
Evidence:
1. Staff #1?s record did not contain documentation of a negative TB screening.
2. Staff #2?s record contains a TB screening that was completed on 2/3/2022, the staff member was hired on 1/24/2022.
3. Staff #3?s record contains a TB screening that was completed on 1/27/2022, the staff member was hired on 12/21/2022.
4. Staff #4?s record contain a TB screening that was completed on 3/17/2022, the staff member was hired on 2/22/2022.
Evidence:
1. Staff #1?s record did not contain documentation of a negative TB screening.
2. Staff #2?s record contains a TB screening that was completed on 2/3/2022, the staff member was hired on 1/24/2022.
3. Staff #3?s record contains a TB screening that was completed on 1/27/2022, the staff member was hired on 12/21/2022.
4. Staff #4?s record contain a TB screening that was completed on 3/17/2022, the staff member was hired on 2/22/2022.
Plan of Correction: Put process in place to ensure staff shows proof of negative TB test before hire date.
Standard 8VAC20-770-60-B
Based on record review, the center did not complete a sworn disclosure statement for each staff member prior to their first day of employment.
Evidence:
Staff #5?s Sworn Disclosure Statement was not available for review during the inspection.
Evidence:
Staff #5?s Sworn Disclosure Statement was not available for review during the inspection.
Plan of Correction: Staff completed sworn disclosure statement for file.
Standard 8VAC20-770-60-C-2
Based on record review, the center did not obtain Central Registry results for a staff member within 30 days of employment.
Evidence:
Staff #5?s record did not contain Central Registry results. The staff member?s first day of employment was documented as 3/4/2022.
Evidence:
Staff #5?s record did not contain Central Registry results. The staff member?s first day of employment was documented as 3/4/2022.
Plan of Correction: Obtained staff Central Registry results from prior employment that interfered with obtaining new results.
Standard 8VAC20-780-130-A
Based on record review, the center did not obtain documentation to verify that a child has received the immunizations required by the State Board of Health before the child could attend the center.
Evidence:
Child #5?s record does not contain documentation of immunization records.
Evidence:
Child #5?s record does not contain documentation of immunization records.
Plan of Correction: Collect correct forms of immunizations from family for child's file.
Standard 8VAC20-780-130-E
Based on record review, the center did not obtain documentation of additional immunizations once every six months for children under the age of two years.
Evidence:
1. Child #1?s record contains an immunization record that was last updated on 11/8/2021.
2. Child #3?s record contains an immunization record that was last updated on 6/3/2021.
Evidence:
1. Child #1?s record contains an immunization record that was last updated on 11/8/2021.
2. Child #3?s record contains an immunization record that was last updated on 6/3/2021.
Plan of Correction: Updated child immunization record from family.
Standard 8VAC20-780-140-A
Based on record review, the center did not obtain a child's physical examination by or under the direction of a physician within 30 days of attendance.
Evidence:
Child #5?s record did not contain documentation of a physical examination. The child?s first day of attendance was documented as 4/1/2022.
Evidence:
Child #5?s record did not contain documentation of a physical examination. The child?s first day of attendance was documented as 4/1/2022.
Plan of Correction: Located missing physical for child and placed in file.
Standard 8VAC20-780-270-A
Based on observation, areas and equipment of the center, were not maintained in a safe and operable condition.
Evidence:
1. In the Two?s classroom, a hole, approximately 1 inch in diameter, was observed in the classroom?s bathroom door. The toilet dispenser in the bathroom was open and the cover was hanging from one of its hinges.
2. In the preschool classroom, 3 areas of peeling paint were observed near the writing center.
Evidence:
1. In the Two?s classroom, a hole, approximately 1 inch in diameter, was observed in the classroom?s bathroom door. The toilet dispenser in the bathroom was open and the cover was hanging from one of its hinges.
2. In the preschool classroom, 3 areas of peeling paint were observed near the writing center.
Plan of Correction: Work order was submitted to fix hole in door and replace toilet dispenser.
Work order placed to re-paint classroom.
Work order placed to re-paint classroom.
Standard 8VAC20-780-280-B
Based on observation, hazardous substances such as cleaning materials, were not kept in a locked place using a safe locking method that prevents access by children.
Evidence:
1. In the Two?s classroom, approximately 20 cans of paint were observed stored in the classroom?s storage closet. The storage closet was unlocked during the inspection.
2. In the school-age classroom, 6 bottles of disinfectant cleaner were observed in the storage closet. The storage closet was unlocked during the inspection.
3. In the PreK classroom, 4 containers of disinfectant cleaner, 1 restroom cleaner and 1 glass cleaner were observed in the storage closet. The storage closet was unlocked during the inspection.
Evidence:
1. In the Two?s classroom, approximately 20 cans of paint were observed stored in the classroom?s storage closet. The storage closet was unlocked during the inspection.
2. In the school-age classroom, 6 bottles of disinfectant cleaner were observed in the storage closet. The storage closet was unlocked during the inspection.
3. In the PreK classroom, 4 containers of disinfectant cleaner, 1 restroom cleaner and 1 glass cleaner were observed in the storage closet. The storage closet was unlocked during the inspection.
Plan of Correction: -Keep hazardous substances locked at all time/retrain teachers on importance.
-Remove paint and lock storage closet.
-Move disinfectant to laundry room, lock closet
-Keep closets with cleaners locked at all times.
-Remove paint and lock storage closet.
-Move disinfectant to laundry room, lock closet
-Keep closets with cleaners locked at all times.
Standard 8VAC20-780-350-B-1
Based on observation and interview, staff to children ratios were not maintained.
Evidence:
In the Infant classroom, 9 children were observed with two staff for approximately 8 minutes. The required ratio for this age group is 1 staff to 4 children. An additional staff person was assigned to this classroom, but they were on the playground with two additional children.
Evidence:
In the Infant classroom, 9 children were observed with two staff for approximately 8 minutes. The required ratio for this age group is 1 staff to 4 children. An additional staff person was assigned to this classroom, but they were on the playground with two additional children.
Plan of Correction: Retrain staff on maintaining ratios at all times.
Correct number of children to remain with teachers.
Correct number of children to remain with teachers.
Standard 8VAC20-780-40-L
Based on observation and interview, the center did not ensure that a current written list of all children?s allergies, sensitivities, and dietary restrictions was maintained in each area where children are present, and in a way that is accessible to all staff who work with children.
Evidence:
1. A current written list of all children?s allergies, sensitivities and dietary restrictions was not kept in 6 out of 7 classrooms.
2. The allergy lists found in the classrooms was last updated in September 2021.
3. The written list available for review and updated on 5/26/2022, did not include the name of all children currently attending the center, that were identified as having dietary restrictions and sensitivities.
Evidence:
1. A current written list of all children?s allergies, sensitivities and dietary restrictions was not kept in 6 out of 7 classrooms.
2. The allergy lists found in the classrooms was last updated in September 2021.
3. The written list available for review and updated on 5/26/2022, did not include the name of all children currently attending the center, that were identified as having dietary restrictions and sensitivities.
Plan of Correction: Allergy List updated and presented in each classroom to be displayed with current dietary restrictions and sensitivities.
Standard 8VAC20-780-60-A
Based on record review, children?s records did not contain all required information.
Evidence:
Child #1?s record was missing the emergency contacts? street name and house number.
Evidence:
Child #1?s record was missing the emergency contacts? street name and house number.
Plan of Correction: Maintain emergency contact, street name and house number for our records.
Standard 8VAC20-780-70
Based on record review, required records were not kept for each staff person.
Evidence:
1. Staff #1?s record did not contain the name, address and telephone number of an emergency contact.
2. Staff #3?s record did not contain the name, address and telephone number of an emergency contact and 2 reference checks results, required for reference checks conducted over the phone.
3. Staff #2?s record did not contain 2 required reference check results required for reference checks conducted over the phone.
Evidence:
1. Staff #1?s record did not contain the name, address and telephone number of an emergency contact.
2. Staff #3?s record did not contain the name, address and telephone number of an emergency contact and 2 reference checks results, required for reference checks conducted over the phone.
3. Staff #2?s record did not contain 2 required reference check results required for reference checks conducted over the phone.
Plan of Correction: -Asked staff to provide an updated emergency contact list.
-Complete required references for employee.
-Complete the reference forms for employee.
-Complete required references for employee.
-Complete the reference forms for employee.