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Wakefield Country Day School

Inspection · 2025-02-19

Date
2025-02-19
Complaint Related
No
Licensing Inspector
Beth Velke
(804) 629-8302
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was conducted on 2/18/25. The on-site inspection began at 9:40 a.m. and ended at 11:15 a.m. The inspector reviewed compliance in the areas listed above. There were 17 children present and three staff. The inspector reviewed three children?s records, three staff records, and three board officer records on-site. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 3/6/25. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-B-2
The center is required to obtain a completed national criminal background check by the 30th day for new board officers and agents.

Board Officer #3 and Board Officer #4 have been Board Officers for nine months and did not have documentation of the results of the national criminal background check.
Plan of Correction: I acknowledge that new board officers and agents are required to obtain completed national criminal background checks by the 30th day.

Board Officer #3 has completed the National Criminal check.
Board Officer #4 has is in the process of completing.
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years by the end of the 30th day for new board officers and agents.

Board Officer #1, that has been a Board Officer for three years, did not have documentation for the results of an out of state child abuse and neglect search for two states and did not have the results of the criminal record background check for one state that they lived in within the past five years.

Board Officer #5 did not have documentation of for an out of state child abuse and neglect search for one state that they lived in within the past five years.

Board Officer #1, and Board Officer #5 did not have documentation that a sex offender registry search was completed for each state they have resided in the last five years.
Plan of Correction: I acknowledge that the center is required to obtain background checks from board officers and agents from any state in which they have resided in the last five years by the end of the 30th day.

Board Officer #1 has results on file from 12/12/22 from OOS child abuse and neglect search in PA. This will be resent to Beth Velke. Results for OOS child abuse and neglect for NJ will be obtained. OOS criminal record for PA is completed and results were emailed to Beth Velke.

Board Office #5 has results for OOS child abuse and neglect search that was submitted on 8/13/24.

Copy of NC sex offender registry search completed on 8/9/24 for Board Officer #5 is on file and resent to Beth Velke. National sex offender results were obtained for Board Officer #1 and #5.
Standard 8VAC20-770-40-D-1-a
The center is required to obtain a completed sworn statement and the results of the a central registry search by the end of the 30th day of service for new board officers and agents.

Board Officer #2, #3, and Board Officer #4, that have been a board officer for nine months, did not have the results of a central registry search. Board Officer #3 and Board Officer #4 also did not have documentation of a sworn statement.
Plan of Correction: I acknowledge that the Sworn Disclosure Statement and Central Registry search results should be obtained by the end of the 30th day of service for board officers and agents.

Central Registry search has been submitted for board officers #3 and #4. Central Registry for Officer #2 has been obtained and sent to Beth Velke. Board Officers #3 and #4 have completed Sworn Statements.
Standard 8VAC20-780-260-B
The center shall provide to the licensing representative an annual health department inspection report for meeting requirements for water supply and sewage disposal.

There was no documentation of an annual health department inspection.
Plan of Correction: Annual Health Department Inspection was complete on Tuesday, March 4, 2025. The report was sent to Beth Velke.
Standard 8VAC20-780-40-J
Injury prevention procedures shall be updated at least annually based on documentation of injuries and review of the activities and services.

There was no documentation that injury prevention procedures were updated at least annually.
Plan of Correction: Injury Prevention procedures will be reviewed and updated annually or as needed. A signed and dated form will be placed inside the binder for confirmation of completion.
Standard 8VAC20-780-80-A
For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

The Pre-K children moved from their classroom to the art classroom, the written attendance record was left in the Pre-K classroom and did not move with the group of children.
Plan of Correction: I acknowledge that the written attendance record should move with the group of children when they leave their classroom.
View original record on Virginia Department of Social Services