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Sullins Academy, Inc.

Inspection · 2025-05-02

Date
2025-05-02
Complaint Related
No
Licensing Inspector
Katie Gifford
(276) 698-9981
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-820 THE LICENSE 8VAC20-820 THE LICENSING PROCESS
8VAC20-820 HEARINGS PROCEDURES
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced on-site inspection was initiated and completed on 05/02/2025. The on-site inspection began at 12:50 and ended at 2:50. The inspector reviewed compliance in the areas listed above. There were 27 children and 3 staff present and additional administrative staff were present. The inspector reviewed 3 children?s records and 5 staff records. This inspection included document review, tour of the facility, interviews, and observation.

Information gathered during the inspection determined non-compliance with the applicable standards or law, and violations are documented on the violation notice issued to the program.

Violations

5
Standard 22.1-289.035-B-1
The center is required to obtain a completed sworn statement prior to the employee's' first day of embayment.

The sworn statement for Staff #1, #2, #3 and #9 were signed a few days after the employee's first day of employment.
Plan of Correction: Employees in the future will complete the sworn statement prior to their hire date.
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

Staff #4 employed for more than 5 months, did not have documentation of requesting a central registry check fand sexual offender registry check from one state
Plan of Correction: An attempt had been made to get the out of state central registry completed but we did not hear back from the contact agency. Another attempt will be made, A sexual offender check was completed during the inspection and there were no findings.
Standard 8VAC20-780-160-A
Each staff member and individual shall submit documentation of a negative tuberculosis screening.

Staff f#2 did not have a TB screening and had been employed for several months.
Plan of Correction: The employee will get a TB screening.
Standard 8VAC20-780-270-A
Areas and equipment of the center, inside and outside, shall be maintained in a safe and condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint.

The wooden red truck is peeling paint presenting a splinter hazard.
Plan of Correction: Some boards will replaced and the red truck and the house will be repainted.
Standard 8VAC20-780-330-B
Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials standard F1292-99 as shown in Figures 2 (Compressed Loose Fill Synthetic Materials Depth Chart) and 3 (Use Zones for Equipment) on pages 6-7 of the National Program for Playground Safety's "Selecting Playground Surface Materials: Selecting the Best Surface Material for Your Playground," February 2004, and shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. A fall zone shall encompass sufficient area to include the child's trajectory in the event of a fall while the equipment is in use.

On the large playground, there are several areas under and around the equipment that do not meet the requirement and had between 2-4 inches of resilient.

On the pre-k playground, there is a airplane climber that was on grass. It is required to have 6 feet of a use zone all around it with resilient surfacing. There is a slide that is 21 inches high that is required to have a use zone of 25 inches in front of the slide shoot. Any slide over one foot high is required o have resilient surfacing.
Plan of Correction: Mulch has been purchased and will be placed around the equipment as required.
View original record on Virginia Department of Social Services