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The Springs, A Montessori School

Inspection · 2023-05-22

Date
2023-05-22
Complaint Related
No
Licensing Inspector
Derek Acosta
(703) 554-4995
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced Monitoring Inspection took place on 05/22/2023 between the hours of approximately 9:05 a.m. and 11:40 a.m. There were 9 classrooms observed with a total of 152 children with 25 staff within the supervision guidelines. The children were observed playing with play-doh, puzzles, completing writing activities, completing fine motor activities and other organized activities. Positive interaction between staff and children were observed. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures was conducted during this inspection. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions, please e-mail me at tameika.king@doe.virginia.gov. Thank you for your cooperation during the inspection.

Violations

10
Standard 22.1-289.035-B-2
Based on record review, not all staff members obtained results of background checks every five years.

Evidence: Staff #3?s (start date: 02/22/2016) fingerprinting results were dated 04/10/2018.
Plan of Correction: Fingerprinting is schedule for staff #3
Standard 22.1-289.035-B-4
Based on record review, the center failed to obtain a copy of the results of a criminal history record check and results of the child abuse and neglect registry for a staff member, from any state in which the individual has resided in the preceding five years.

Evidence:
1. Staff #2 (start date: 08/15/2022) documented on their sworn disclosure statement (dated: 09/01/2022) that they resided out of state in the preceding five years.
2. Staff #2?s record does not contain results of an out-of-state criminal history record check.
3. Staff #2?s record does not contain results of an out-of-state search of the child abuse and neglect registry.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-770-60-B
Based on record review, an employee of the center was employed before the center had the person?s completed sworn statement.

Evidence: Staff #2 (start date 08/15/2022) had a sworn statement that was dated 09/01/2022.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-130-E
Based on record review, the center failed to obtain documentation of additional immunizations once every six months for children under the age of two years.

Evidence: Child #1?s (age: 13 months) most recent documentation of immunizations was dated 07/21/2022.
Plan of Correction: Most recent immunization records were requested fromparents the next day
Standard 8VAC20-780-160-C
Based on record review, not all staff members obtained and submitted the results of a follow-up tuberculosis (TB) screening at least every two years from the date of the initial screening.

Evidence: Staff #3?s most recent results of a TB screening was dated 04/05/2021.
Plan of Correction: Updated TB screening is received for staff #3
Standard 8VAC20-780-280-B
Based on observation, hazardous substances, such as cleaning materials, were not kept in a locked place using a safe locking method that prevents access by children.

Evidence:
1. In the Infant House classroom, there was a spray bottle containing a bleach/water solution on the diaper changing table.
2. Diapering was not occurring at the time.
Plan of Correction: Staff removed the spray and locked it in the cabinet
Standard 8VAC20-780-280-H
Based on observation, cosmetics, medications or other harmful agents were stored in areas that are accessible to children.

Evidence:
1. Based on observation, harmful agents (one handheld can opener, four peelers, one cheese grater and three knives) were stored in an unlocked food prep drawer, accessible to children, in Classroom #1 (3-6 year old classroom).
Plan of Correction: Kitchen items were locked and will be unlocked only when needed
Standard 8VAC20-780-510-P
Based on observation, when an authorization for medication expired, medication not picked up by the parent within 14 days was not disposed of by the center.

Evidence:
1. At the time of inspection, the center had an allergy medication and an epi-pen belonging to Child #12 on site.
2. Authorization for the two medications belonging to Child #12 was signed and dated by the child?s parent on 01/09/2023.
3. The authorization form did not have written authorization from the child?s physician.
Plan of Correction: We notified the parents, and they brought the form signed by a physician the following day
Standard 8VAC20-780-560-G
Based on observation, when food was brought from home, food containers were not clearly dated and labeled in a way that identifies the owner.

Evidence:
1. In the Infant House classroom, there were two bottles that were not labeled with the owner?s name.
2. In the Infant House classroom, there were four bottles that were not labeled with the date.
Plan of Correction: Bottles were labeled properly and staff and parents were reminded to label them accordingly every day
Standard 8VAC20-780-60-A
Based on record review, children?s records did not contain all information.

Evidence:
1. Child #6?s record did not contain the child?s start date.
2. Staff #6 stated that Child #6 started at the center on 08/23/2022.
3. Child #6?s record did not contain documentation of viewing proof of the child?s identity and age.
Plan of Correction: The original file with the proof of ID, start date was in premises and I take full responsibilities for not knowing where it was placed.
View original record on Virginia Department of Social Services