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Boys & Girls Clubs of Southeast Virginia- Rosemont Unit

Inspection · 2025-09-30

Date
2025-09-30
Complaint Related
No
Licensing Inspector
D'Nae Goodwin
(757) 404-3063
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse and Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 9/30/25 and completed on 10/3/25. The on-site inspection began at 3:00pm and ended at 5:00pm(3:00pm-3:45pm on 10/3/25). The inspector reviewed compliance in the areas listed above. There were 69 children present and 8 staff. The inspector reviewed five children?s records and four staff records on-site (at admin building) on 10/14/25. This inspection included document review, a tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 10/24/25. A POC submitted after this date will not appear on the public website.

Violations

7
Standard 8VAC20-780-40-E
The operational responsibilities of the licensee shall include ensuring that the center's services are maintained in compliance with these standards, the center's own policies and procedures that are required by these standards.
The center did not follow their medication policy, which states that "the medication and signed forms must be returned to the club location before commencement in the program." Child #1 had a medication at the program that did not have a signed authorization form.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-40-M
The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restriction.
Staff #1 (employed for three months) , who was asked about children's allergies, did not have a written list of children's allergies available and did not know which, if any, children had allergies in the group.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-510-P
When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization.
Two medication authorizations for Child #1 were expired. The medication for the child was not picked up within 14 days or the authorization was not renewed.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-540-B
Each first aid kit shall be easily accessible to staff but not to children.
A first aid kit in the computer lab was sitting on a ledge and accessible to the children in care.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-560-G
When food is brought from home, the following shall apply: the food container shall be sealed and clearly dated and labeled in a way that identifies the owner.
Five of 15 water bottles observed were not labeled to show the owner of each water bottle.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-70
The following staff records shall be kept for each staff person: documentation to demonstrate that the individual possesses the experience required by the job position.
The record for Staff #1 did not contain documentation to show that the staff member has the experience required by the job position.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-80-A
For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.
In the art classroom, nine school age children were in care; however, none of the children were signed in, which is required.
Plan of Correction: Not available online. Contact Inspector for more information.
View original record on Virginia Department of Social Services