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Children of America - Doc Stone, LLC

Inspection · 2023-01-12

Date
2023-01-12
Complaint Related
Yes
Licensing Inspector
Anansa Archer-Hicks
(703) 537-6757
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced complaint inspection was initiated together with licensing inspector Morgan Bryson on 1/12/23 from 10:00am to 1:30pm in response to a complaint received in the licensing office regarding forbidden actions by a staff members, supervision and ratios, and nutrition concerns. There were 83 children ages 3 months to age 4 years old supervised by 16 staff. Interviews were conducted with staff, policies and procedures were reviewed, all classrooms were observed, and documentation was viewed. Children were observed participating in art activities, floor play and table activities. Lunch was being served during inspection and included meatballs, rice, pears, peas and milk. Based on the preponderance of evidence collected throughout the investigation, the complaints regarding forbidden actions and nutrition were determined to be invalid. The complaint regarding supervision and ratios was determined to be valid. A citation was issued as a result of the findings of the complaint investigation. Another unrelated citation was discovered during the inspection. The exit interview was conducted on 1/31/23 with a manager. If you have any questions regarding this inspection, please contact the Licensing Inspector, Angela Dudek at angela.dudek@doe.virginia.gov.

Violations

4
Standard 8VAC20-780-340-D
Based on interviews, the center failed to ensure that each grouping of children had at least one staff member that met the qualifications of program leader or program director regularly present.
Evidence: The Director and Toddler room staff all stated that there has been no program lead in the Toddler classroom since July of 2022 when the Program leader left.
Plan of Correction: Ensure that at least one staff member meets the qualifications of Lead teacher is regularly present.
Standard 8VAC20-780-350-B-2
Based on review of written attendance records and staff interviews the center did not maintain the required supervision ratio of staff to children whenever children are in care.

Evidence:
In the Two-year-old classroom, the center was staffed with 3 teachers with 18 children ranging in ages from 1 year and 11 months to 2 years and 10 months. The staff to child ratio is based on the youngest child in the group which would make the appropriate ratio for this classroom 1:5.
Plan of Correction: Ensure that transitioning children have an extra staff member if younger than classroom age.
Standard 8VAC20-780-350-Q
Based on observation and staff interview, the center did not ensure they have a parent?s written permission and a written assessment by the program director and program leader to assign a child to a different age group.

Evidence: Child #1 (DOB 01/16/2021) was assigned to a Two-year-old classroom containing 18 children and 3 teachers and has been assigned to this classroom since 1/3/2023. The child?s file did not contain written parent permission to be re-assigned to a different age group. The child?s file did not contain a written assessment by the director and program leader.
Plan of Correction: Ensure that a parent's written consent and assessment is completed before a child is transitioned to a different age group.
Standard 8VAC20-780-80-A
Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs.

Evidence:
1)In the Infant C classroom, there were 4 children present, but the written record reflected there were 5 children present.
2)In the PreK A classroom, there were 15 children present, but the written record reflected there was 14 child present.
Plan of Correction: Ensure that all children are recorded on the class room child supervision record.
View original record on Virginia Department of Social Services