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Children of America - Doc Stone, LLC

Inspection · 2024-07-26

Date
2024-07-26
Complaint Related
No
Licensing Inspector
Anansa Archer-Hicks
(703) 537-6757
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was initiated on 7/26/24 and completed on 8/14/24 in response to a self-report received by the licensing office on 7/16/24 relating to supervision. The inspector reviewed 2 children?s records and 3 staff records on-site on 8/14/24. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Though not a part of the original self report, violations that were not reported were found related to background checks and are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 8/30/24. A POC submitted after this date will not appear on the public website.

Violations

3
Standard 22.1-289.035-A
Based on review of 3 staff records, the provider did not obtain a criminal history background check report every five years from the date of the last check.

Evidence: The criminal history background check on file for Staff #1 was completed on 7/1/19 and the file did not contain documentation that a criminal history background check report had been completed every five years from the date of the last check as required.
Plan of Correction: The School Director notified the staff member that her background check must be completed again as it was not renewed from 7/1/2019. The background check
expired 7/1/24 and staff member immediately was notified and went to initiate a new background check. The results were obtained before the Licensing visit on
7 /26/24 showing that the staff member is Eligible to work. Licensing was provided with the updated and current eligible results upon the visit on 8/15/24. Proof of the updated background check has been submitted with CAP.
Standard 8VAC20-780-340-A
(Repeat Violation) Based on interviews, the center failed to ensure the care, protection and guidance of all children in care.

Evidence: In the school age classroom, Child #1 (age 5) was touched inappropriately by another child in the classroom during rest time while children were watching a movie. Staff did not intervene to stop the incident though Child #1 repeatedly asked the other child to stop.
Plan of Correction: On August 14th, 2024, a mandatory staff meeting was held by the di rector and assistant director for all staff members. The Zero Tolerance Policy along with the importance of proper supervision was discussed and reiterated. CCEI trainings were completed by all staff members. Proof of completed training certificates by all staff members has been submitted with the CAP.
Standard 8VAC20-780-340-F
Based on interviews, the center failed to ensure that children under 10 years of age always be within actual sight and sound supervision of staff.

Evidence:
Interviews revealed that a staff member with the school age classroom was on their phone and could not see or hear children who were positioned under a blanket on the carpeted area when inappropriate touching occurred.
Plan of Correction: On August 14th, 2024, a mandatory staff meeting was held by the director and
assistant director for all staff members. The Zero Tolerance Policy (which covers the cell phone policy) along with the importance of proper supervision was discussed and reiterated. CCEI training was completed by all staff members. Proof of
completed training certificates by all staff members has been submitted with the CAP.
View original record on Virginia Department of Social Services