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Hearthstone School

Inspection · 2023-11-09

Date
2023-11-09
Complaint Related
No
Licensing Inspector
Angela Dudek
(804) 629-8167
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced renewal inspection was conducted 11/9/2023 from 10:45am-12:30pm. There were 10 children directly supervised by 2 staff. The physical plant, outdoor playground area, programming, menus, 2 staff records, 5 children?s records, 4 board officer records, emergency drills, injury reports, emergency supplies, and policies were inspected. Children were observed eating snack brought from home and engaging in self selection of toys and activities. Positive interactions between children and staff were observed during this inspection. There was an adequate supply of age appropriate materials for the children. There was an adequate number of CPR/First Aid, Daily Health Observation, and MAT trained staff on site at the time of inspection. Areas of non-compliance are identified in the Violation Notice.

Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy to the licensing office by 5pm on 11/28/2023. Please email me at morgan.bryson@doe.virginia.gov with any questions.

Violations

3
Standard 22.1-289.036-B-2
Based on record review, the center did not ensure new board officers submit to a fingerprint-based criminal history background check within 30 days after being added to the board.

Evidence: Board Officer #4 (Date voted onto Board: 11/9/2022) did not have fingerprints on file at the time of inspection.
Plan of Correction: Board Officer #4 had an appointment for fingerprinting last week. We are waiting to receive an email with the results.
Standard 8VAC20-770-40-D-1-a
Based on record review, the center did not ensure that new board officers submit a Sworn Disclosure Statement and the results of a Virginia Child Abuse and Neglect Central Registry search within 30 days after the change.

Evidence: Board Officer #4 (Date voted onto Board: 11/9/22) had Central Registry results on file dated 11/17/23 and did not have a Sworn Disclosure Statement on file.
Plan of Correction: Board Officer #4 signed Sworn Disclosure on 11/13/23 and we submitted the Central Registry search on 11/13/23 as well. Received results on 11/17/23.
Standard 8VAC20-780-80-A
Based on record review, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

Evidence: A total of 10 children were present with 2 staff in the Nursery/Kindergarten program and no written attendance maintained.
Plan of Correction: Main teacher had put attendance book where substitute could not locate it. We have established a location where the book will be kept at all times.
View original record on Virginia Department of Social Services