Inspection · 2023-06-27
Date
2023-06-27
Complaint Related
No
Licensing Inspector
Dominick Fields
(540) 359-5244
(540) 359-5244
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect
Inspector Notes
An unannounced monitoring inspection was conducted today between the hours of 11:10am and 2pm. There were 13 children directly supervised by 3 staff. The physical plant, 5 staff records, 4 children?s records, evacuation drills, and emergency supplies were inspected. Children were observed completing an art project as part of their art-themed week of summer camp. Areas of non-compliance are identified in the Violation Notice.
If you have any questions regarding this inspection, please contact the Licensing Inspector at jessica.willis@doe.virginia.gov or 571-352-1453.
Violations
8Standard 8VAC20-770-60-B
Based on record review, a sworn statement of affirmation was not obtained before employment for 1 of 5 staff.
Evidence:
1. The Sworn Statement in the record for Staff #4 was not dated.
Evidence:
1. The Sworn Statement in the record for Staff #4 was not dated.
Plan of Correction: Corrected during inspection.
Standard 8VAC20-780-160-A
Based on record review, documentation of negative tuberculosis screenings were not completed within required timeframes for 3 of 5 staff reviewed.
Evidence:
1. Staff #2 began employment on 6/3/2022. The tuberculosis screening results in the record for Staff #2 were dated 3/8/22, more than 30 days prior to employment.
2. Staff #3 began employment on 6/5/2023. The tuberculosis screening results in the record for Staff #3 were dated 8/11/2022, more than 30 days prior to employment.
3. Staff #5 began employment on 6/12/2023. The record for Staff #5 did not contain documentation of a negative tuberculosis screening.
Evidence:
1. Staff #2 began employment on 6/3/2022. The tuberculosis screening results in the record for Staff #2 were dated 3/8/22, more than 30 days prior to employment.
2. Staff #3 began employment on 6/5/2023. The tuberculosis screening results in the record for Staff #3 were dated 8/11/2022, more than 30 days prior to employment.
3. Staff #5 began employment on 6/12/2023. The record for Staff #5 did not contain documentation of a negative tuberculosis screening.
Plan of Correction: Staff #2 and #3 will obtain a new tuberculosis screening. A tuberculosis screening for Staff #5 has already been scheduled.
Standard 8VAC20-780-340-D
Based on observation and record review, the center did not ensure that at least one staff member who meets the qualifications of a program leader was regularly present.
Evidence:
1. Staff #1 was identified as the program leader in a classroom containing 13 children. The record for Staff #1 did not contain documentation verifying Staff #1 meets the qualifications of a program leader.
2. The center reported a lead teacher who is typically present in this classroom had not yet arrived.
Evidence:
1. Staff #1 was identified as the program leader in a classroom containing 13 children. The record for Staff #1 did not contain documentation verifying Staff #1 meets the qualifications of a program leader.
2. The center reported a lead teacher who is typically present in this classroom had not yet arrived.
Plan of Correction: The center will make sure there is a lead-qualified teacher in each grouping of children.
Standard 8VAC20-780-40-G
Based on record review, the center did not meet the proof of child identity and age requirements as required by ? 22.1-289.049 of the Code of Virginia for 4 of 4 children's records reviewed.
Evidence:
1. The records for Child #1, #2, #3, and #4 contained a copy of the respective child's birth certificate. The records did not contain the date the original proof of child identity was viewed, and the signature of the person who viewed the original proof of child identity documents.
Evidence:
1. The records for Child #1, #2, #3, and #4 contained a copy of the respective child's birth certificate. The records did not contain the date the original proof of child identity was viewed, and the signature of the person who viewed the original proof of child identity documents.
Plan of Correction: The center will re-train administrative staff on the process for documenting viewing proof of child identity.
Standard 8VAC20-780-560-G
Based on observation, food brought from home was not labeled as required.
Evidence:
1. 4 lunchboxes observed were not labeled with the date.
Evidence:
1. 4 lunchboxes observed were not labeled with the date.
Plan of Correction: The center will have staff label the lunch boxes each day.
Standard 8VAC20-780-60-A
Based on record review, 2 of 4 children's records reviewed did not contain all required information.
Evidence:
1. The records for Child #1 and Child #4 did not contain the address for two designated people to call in an emergency if a parent cannot be reached.
Evidence:
1. The records for Child #1 and Child #4 did not contain the address for two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction: The center will contact the parents and have them provide the addresses.
Standard 8VAC20-780-70
Based on record review, 2 of 5 staff records reviewed did not contain all required information.
Evidence:
1. The references in the record for Staff #2 did not contain the dates of contact and signature of the person who contacted the references.
2. 1 of 2 references in the record for Staff #4 did not contain the signature of the person who contacted the reference.
Evidence:
1. The references in the record for Staff #2 did not contain the dates of contact and signature of the person who contacted the references.
2. 1 of 2 references in the record for Staff #4 did not contain the signature of the person who contacted the reference.
Plan of Correction: Moving forward, the center will make sure all references are dated and signed.
Standard 8VAC20-780-90-A
Based on record review, 1 of 4 children's records reviewed did not contain all required written agreements between the parent and center.
Evidence:
1. The record for Child #4 did not contain an authorization for emergency medical care should an emergency occur when the parent cannot be located immediately.
Evidence:
1. The record for Child #4 did not contain an authorization for emergency medical care should an emergency occur when the parent cannot be located immediately.
Plan of Correction: The center will have the parent complete and return the form.