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The Ware Academy, Inc.

Inspection · 2021-08-11

Date
2021-08-11
Complaint Related
No
Licensing Inspector
Cassie Anderson-Leichty
(757) 409-4668
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program.
A monitoring inspection was initiated on August 10, 2021 and concluded on August 11, 2021. The staff in charge was was contacted by telephone and a virtual inspection was conducted. There were 33 children present with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 3 child records and 3 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations

4
Standard 22VAC40-185-280-B
Based on observation and staff interviews, it was determine the licensee failed to ensure that hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children.

Evidence: These following hazardous chemicals were observed and have the statement ?Keep out of reach of children? and at least one of the other following statements ?warning?, ?flammable? and ?hazardous?.
1) In the Spanish room, in an unlocked cabinet there was one container of paint, one container of hand sanitizer and one spray bottle of a clear liquid, center staff #1 confirmed it was a disinfectant.
2) In the School Age room, in an unlocked closet there was nine containers of hand sanitizer and one spray disinfectant.
3) In the Pre K- room in the bathroom stored on a shelf and an unlocked cabinet there was three containers of hand sanitizer, six containers of disinfectant wipes, three bottles of spray disinfectant and one container of air freshener.
Plan of Correction: Cabinets and closets locked with child proof lock. All cleaning materials labeled correctly.
Standard 22VAC40-185-280-G
Based on observation and staff interviews, it was determine the licensee failed to ensure if hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents and shall not resemble food or beverage containers

Evidence: In the Spanish room, in an unlocked cabinet there was one spray bottle with a clear liquid and it was not labeled with it's contents. The center staff #1 confirmed it was a disinfectant.
Plan of Correction: Cabinets and closets locked all secured with childproof lock. All cleaning materials labeled correctly.
Standard 22VAC40-185-330-B
Based on observation and staff interviews, it was determined the licensee failed to ensure that where playground equipment is provided, resilient surfacing shall comply with minimum safety standards and shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. A fall zone shall encompass sufficient area to include the child's trajectory in the event of a fall while the equipment is in use. Falls zones shall not include barriers for resilient surfacing. Where steps are used for accessibility, resilient surfacing is not required.

Evidence: On the playground there are three composite pieces of equipment that have inadequate resilient surfacing;
1)The small composite piece for children ages 2-5, and the large composite piece for School Age children have three slides each. The resilient surfacing (mulch) at the base of each slide chute and around the fall zones are immeasurable. There are also large patches of grass at the base of the slide chutes and around the fall zones.
2) The large climbing composite piece for School Age children, has inadequate resilient surfacing (mulch) around the fall zone as it is immeasurable.
A minimum of 6 inches of mulch is needed at the base of slide chutes and in the fall zone areas.
Plan of Correction: Landscape company was contacted and is scheduled to come replenish mulch in areas of violations.
Standard 22VAC40-185-60-A
Based on record review and staff interviews, the licensee did not ensure to maintain and keep at the center a separate record for each child enrolled which shall contains all required information.

Evidence: The record for child #3 was determined incomplete as the following information was missing; proof of identity, immunization record and physical. Center staff confirmed missing information and first date of attendance for child #3 was 6-17-2021.
Plan of Correction: Child will not attend until documents obtained. Parents have been contacted.
View original record on Virginia Department of Social Services