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THE YMCA OF SOUTH HAMPTON ROADS-GRASSFIELD ELEMENTARY

Inspection · 2022-10-06

Date
2022-10-06
Complaint Related
No
Licensing Inspector
D'Nae Goodwin
(757) 404-3063
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring visit and facility tour was conducted on 10/06/2022. At the time of inspectors' arrival there were 72 school aged children in care with 4 staff members . Children were observed interacting with staff, snack and hand washing. A sample of 5 children's records and 5 staff records were reviewed. Injury reports and medications were also reviewed. Areas of noncompliance are identified on the violation notice and were discussed with the director in an exit meeting at the conclusion of this inspection.

Violations

6
Standard 22.1-289.035-B-2
Based on record review and interview it was determined the center did not ensure that each staff member submit to fingerprinting prior to employment.
Evidence:
1. The record for staff #2 (hired 9/19/22) did not contain documentation of fingerprint background check.
2. Staff confirmed this documentation was not available during this inspection.
Plan of Correction: Director will follow up on background checks for staff.
Standard 8VAC20-780-160-A
Based on record review it was determined the center did not ensure that each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening prior to employment dated no more than 30 days before date of emplyment.
Evidence:
1. The record for staff #2 (hired 9/19/22) and staff #4 (hired 9/19/22) did not contain documentation of TB screening.
2. The record for staff #4 (hired 9/18/22) contained documentation of a TB screening dated 7/15/22.
3. Staff confirmed that this documentation was not available during this inspection.
Plan of Correction: Director will follow up on TB screenings for staff.
Standard 8VAC20-780-550-P
Based on record review and interview it was determined the center did not ensure that the record of all children's serious and minor injuries contained all of the required information.
Evidence:
1. The injury report for child #1 dated 10/4/22 did not contain one of the two required signatures and future action to prevent recurrence.
2. The injury report for child #2 dated 9/28/22 did not contain the date and time of parental notification.
3. The injury report for child #3 dated 9/28/22 did not contain the date and time of parental notification.
4. The injury report for child #4 dated 9/20/22 did not contain the date and time of parental notification.
5. Staff confirmed this information was not documented.
Plan of Correction: Staff will be reminded to fill out injury reports completely.
Standard 8VAC20-780-560-F
Based on record review and interview it was determined the center did not ensure that a menu was posted or the current one week period.
Evidence:
1. The menu posted was dated for Sept. 2022.
2. Staff confirmed the updated menu was not available during this inspection.
Plan of Correction: Staff will post current menu.
Standard 8VAC20-780-60-A
Based on record review and interview it was determined the center did not ensure that each child enrolled had a record containing all of the required information at the center.
Evidence:
1. There was no record available at the center for child #1, #2, and #4.
2. Staff confirmed that these records were not available during this inspection.
Plan of Correction: Parents will be asked for missing documentation. Staff will ensure they have all documentation required for each child enrolled on site.
Standard 8VAC20-780-70
Based on record review and interview it was determined the center did not ensure that each staff record contained all of the required documentation.
Evidence:
1. The record for staff #1 did not contain documentation of one of the two required references prior to hire.
2. The records for staff #2, staff #3, and staff #4 did not contain documentation of the qualifications for their positions.
Plan of Correction: Director will follow up on documentation for staff records.
View original record on Virginia Department of Social Services