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Children's Harbor - Suffolk

Inspection · 2021-03-19

Date
2021-03-19
Complaint Related
No
Licensing Inspector
Christine Mahan
(757) 404-0568
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-80 SANCTIONS.
22VAC40-80 HEARINGS PROCEDURES.
22VAC40-191 Background Checks (22VAC40-191)
20 Access to minor?s records
32.1 Report by person other than physician
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia.
A monitoring inspection was initiated on 3/19/2021 and concluded on 3/22/2021. The director was contacted by telephone to initiate the inspection. There were 71 children present and 19 staff. The inspector emailed the director a list of items required to complete the inspection. The Inspector reviewed 5 children?s records and 5 staff records submitted by the facility to ensure documentation was complete.
Information gathered during the inspection determined non-compliance(s) with applicable standards or law and violations were documented on the violation notice issued to the facility.

Violations

1
Standard 63.2(17)-1720.1-B-4
Based on a review of records, the licensee did not ensure that the results of a Criminal Records Search, Sex offender registry search and Child Abuse and Neglect registry Search are obtained for staff who have resided outside of Virginia within the past 5 years.
Evidence:
The record for staff #4 whose date of hire was documented as 2/10/2021 contained a Sworn Disclosure or Affirmation form which identified staff #4 as having resided in Florida within the past 5 years.
The record for staff #4 did not contain documentation of requests for a Criminal Records Search, Sex offender registry search and Child Abuse and Neglect registry Search for the state of Florida. When asked if these background check results were available, the program director stated that they had not been conducted.
Plan of Correction: The program director stated that she would contact the program's Human Resources person to have the required out of state background checks requested and /or mailed out for processing by close of business tomorrow (3/23/2021).
View original record on Virginia Department of Social Services