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Skipwith Academy At Pebble Creek (#24)

Inspection · 2024-06-26

Date
2024-06-26
Complaint Related
No
Licensing Inspector
Sharon Curlee
(804) 840-8312
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced renewal inspection was conducted on 06/26/2024. Two licensing staff were on site from approximately 9:45am until 1:10pm. There were 72 children present with 13 staff supervising. There was a total of 11 classrooms visited, ranging in ages from infants to school age. Children were observed playing with building blocks, coloring, playing outdoors on playground, swimming, and playing board games. Licensing staff interacted with staff and children in care. Staff interacted with children in a positive manner.

The licensing staff reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of eight child records and eight staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions, please reach out to the licensing inspector.

Lauren Bickford, Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
540-280-0742
lauren.bickford@doe.virginia.gov

Violations

6
Standard 8VAC20-770-60-C-2
Based on reviews of staff records, the center did not ensure that each staff record had documentation of a central registry check within 30 days of employment.

Evidence:
1. The record of staff #2, employed 02/29/2024, contained a central registry result dated 05/13/2024, exceeding 30 days from employment.
2. The record of staff #4, employed 04/22/2024, contained a central registry result dated 06/18/2024, exceeding 30 days from employment.
3. The director stated they did not have documentation of a follow up as to the status of the request after 30 days from employment when the results had not been received.
Plan of Correction: We have fingerprinting returned with an eligibility letter in place for both employees. There is a new system in place. We will process new background checks on the first day of hire. Management is required to login to the
website weekly to ensure timely updates.
Standard 8VAC20-780-130-E
Based on a review of children?s records, the center did not ensure that each child?s record contained documentation of additional immunizations once every six months for children under the age of two years.
Evidence:
1. The record for Child #5 did not contain an updated immunization. The last immunization record received was dated for October 2023.
2. Director acknowledged that a request was made and were awaiting the updated immunizations.
Plan of Correction: Parent provided updated records 6/26/24. Going forward, the Director will have enrollment meetings to ensure all paperwork is completed prior to the child's first day.
Standard 8VAC20-780-150-B
Based on a review of children?s records, the center did not ensure that each report shall include the date of the physical examination and dates immunizations were received and shall be signed by a physician, his designee, or an official of a local health department
Evidence:
1. The record for child #3 contained an immunization record that was not signed by the physician, his designee, or an official of a local health department.
Plan of Correction: The child was only enrolled for a few days. We were in the process of reviewing the file and unable to get in contact with the parent after those few days. Going forward, the Director will have enrollment meetings to ensure that all paperwork is completed prior to the child's start date.
Standard 8VAC20-780-280-B
Based on observation, the center did not ensure that hazardous substances such as cleaning materials, were kept in a locked place using a safe locking method that prevents access by children.

Evidence:
1. A bottle of liquid dish soap was observed in an unlocked drawer in the Baby Steps III classroom where children were present.
2. The label on the soap stated keep out of reach of children.
Plan of Correction: Although the closed drawer is 4 ft from the ground, we immediately removed the dish soap during the inspection.
Standard 8VAC20-780-570-E
Based on observation and interview, the center did not ensure prepared infant formula be refrigerated, dated and labeled with the child?s name.

Evidence:
1. In infant classroom 1, two bottles were observed in the fridge without dates labeled on the bottle.
2. In infant classroom 2, three bottles were observed in the fridge without dates labeled on the bottle.
3. Staff acknowledged that the bottles were not dated.
Plan of Correction: Parents had the cups labeled with names, but we spoke to all parents at drop off to ensure they understand the importance of the dates. We will also check bottles at drop off. A staff meeting will be conducted on 7/9 in which staff are retrained on company policies to ensure bottles are correctly labeled.
Standard 8VAC20-780-60-A
Based on a review of child records, the center did not ensure each child?s record contained documentation of name, address and phone number of two designated peopled to call in an emergency if a parent cannot be reached.

Evidence:
1. The records for Child #3 and Child #6 did not contain an address for 1 emergency contact listed.
Plan of Correction: The child was only enrolled for a few days. We were in the process of reviewing the file and unable to get in contact with the parent after those few days.
Going forward, the Director will have enrollment meetings to ensure that all paperwork is completed prior to the child's start date.
View original record on Virginia Department of Social Services