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Tuckahoe Montessori School, Inc.

Inspection · 2022-03-03

Date
2022-03-03
Complaint Related
No
Licensing Inspector
Jennifer Moore
(540) 430-0384
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 Physical plant.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 SPECIAL SERVICES.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Early Childhood Care and Education

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews and a virtual tour of the program.

A monitoring inspection was initiated on 03/03/2022 and concluded on 03/21/2022. The director was contacted by telephone and a virtual inspection was conducted. There were 28 children present with 9 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of three child records and three staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations

3
Standard 22.1-289.035-B-4
Based on a review of three staff records and interview, the center did not obtain the required out-of-state background checks from any state in which two staff members had resided in the preceding five years within the required time frames.

Evidence: 1) The record for Staff #1, hired on 08/23/21, indicated the staff had resided in another state outside of Virginia within the last five years. The results of the criminal history record information check were dated 08/24/21, the results of the sex offender registry check were dated 08/24/21, and the search of the out-of-state child abuse and neglect registry was dated 03/15/22.

2) The record for Staff #3, hired on 10/01/21, indicated the staff had resided in another state outside of Virginia within the last five years. The record did not contain a search of the sex offender registry check from that state. An out-of-state criminal background check was not required because the state participates in the National Fingerprint File (NFF) program through the FBI.

3) During interview, a member of management confirmed the required out-of-state background checks were not obtained for Staff #1 and Staff #3 within the required time frames. The out-of-state criminal history record information check and the sex offender registry check are required to be obtained prior to hire. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of being hired.
Plan of Correction: Moving forward, the required out-of-state background checks will be obtained for each new hire within the required time frame.
Standard 8VAC20-770-60-C-2
Based on a review of three staff records and interview, the center did not obtain a central registry finding within 30 days of employment for one staff member.

Evidence: 1) The central registry finding in the record for Staff #3, hired on 10/01/21, was dated 11/08/21. 2) During interview, a member of management confirmed the central registry finding was not received within 30 days of Staff #3's date of employment.
Plan of Correction: Corrected. Moving forward, if the results are not received within 30 days of employment, the center will follow up with OBI in a timely manner.
Standard 8VAC20-780-70
Based on a review of three staff records, the center did not ensure two staff records contained the required information.

Evidence: 1) One of two references in the record for Staff #1, hired on 08/23/21, was obtained on 09/02/21. 2) The references in the record for Staff #3, hired on 10/01/21, were obtained on 10/04/21. Each staff record should contain documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering.
Plan of Correction: Corrected. Moving forward, references will be obtained prior to hire.
View original record on Virginia Department of Social Services