Inspection · 2023-06-15
Licensing Inspector
Tara Barton
(804) 381-8487
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide
Inspector Notes
A monitoring inspection was conducted on June 15, 2023 with the center director and staff. There were 228 children present, ranging in age from 5 years to 12 years, with 20 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 10 child records and 10 staff records were reviewed. The children were eating lunch, doing crafts, playing games, swimming, playing at the 2 turfs, and computer games.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.
Time of today?s inspection: 11:30 a.m. to 3:30 p.m.
Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov
Standard 8VAC20-780-140-A
Based on review of ten children?s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 3 (date of enrollment 1/21/2023), Child 4 (date of enrollment 1/31/2023), and Child 6 (date of enrollment 1/21/2023) did not have documentation of a physical on file.
Plan of Correction: Parents will be asked to submit documentation of a physical.
Standard 8VAC20-780-240-A
Based on review of ten staff files and staff interview, the facility failed to have 7 out of 10 staff complete the Virginia Department of Education-sponsored orientation course (VA Pre-service) within 90 days of employment. Evidence: Staff 1 (date of employment 5/23/2022) 022), Staff 2 (date of employment 3/23/2022), Staff 3 (date of employment 5/23/2022), Staff 4 (date of employment 5/23/2022), Staff 7 (date of employment 9/13/2021), Staff 9 (date of employment 5/3/2022), and Staff 10 (date of employment 5/23/2022) did not have documentation of completed VDOE sponsored orientation (VA Pre-service) course on file.
Plan of Correction: Staff will be asked to complete the 10 hour training.
Standard 8VAC20-780-510-B
Based on review of nine medications, the facility failed to have documentation of written authorization to administer one medication. Evidence: there was no medication authorization signed by a parent or a physician to administer medication to Child A.
Plan of Correction: An authorization will be requested.
Standard 8VAC20-780-510-P
Based on review of 9 medications, the facility failed to notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Evidence: The medication authorization for Child E expired 5/2/2023. The medication expired 3/28/2023. The authorization had not been renewed and the medication was not returned or destroyed as required. The medication was on site on 6/15/2023.
Plan of Correction: An authorization will be requested.