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Courthouse Academy

Inspection · 2022-07-25

Date
2022-07-25
Complaint Related
No
Licensing Inspector
Rene Old
(757) 404-1784
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide

Inspector Notes

An unannounced renewal inspection was conducted on 07/25/2022 from 10:40 am - 1:20 pm. At the time of entrance there were 134 children present with 20 teaching staff. The children in care ranged in age from infant - school age. Children were observed during outdoor play, circle time and lunch. Several infants were observed napping in cribs.
Records were reviewed for five children and five staff.

Violations were found in the areas of administration and special services. These violations are listed on the violation notice and were reviewed with the program director at the conclusion of the inspection.

Violations

4
Standard 8VAC20-780-130-E
Based on record review, the center failed to obtain documentation of additional immunizations once every six months for children under the age of two years.

Evidence:
1. The most recent immunizations on file for child 1, age 14 months, were administered on 06/18/2021.
2. Administrative staff confirmed that an updated immunization record had not been obtained for child 1.
Plan of Correction: The parent of child 1 was contacted during the inspection and asked to provide a copy of the current immunization record.
Standard 8VAC20-780-40-M
Based on observation and interview, the center failed to maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present.

Evidence:
1. The allergy list, which is posted in the office, was not available in the classrooms.
a. Staff confirmed that the allergy list was not available in the classrooms occupied by children during the inspection.
Plan of Correction: Each classroom will be provided with a current list of children's allergies and sensitivities and dietary restrictions. The list will be placed in an area that is confidential yet available to staff.
Standard 8VAC20-780-560-G
Based on observation, the center failed to ensure that when food is brought from home the food container shall be clearly dated.

Evidence:
1. Ten of ten lunch containers reviewed were not dated.
Plan of Correction: Small laminated calendars have been placed on each lunch box for the purpose of marking off each date. Staff will be reminded to check to ensure the attached calendar is properly checked each morning when children arrive.
Standard 8VAC20-780-70
Based on record review, the center failed to obtain documentation that two or more references as to character and reputation as well as competency were checked before employment.

Evidence:
1. Staff 1, hire date 5/11/22, lacked documentation of two reference checks.
2. Staff 2, hire date 5/10/22, lacked documentation of two reference checks.
3. Administrative staff confirmed that two written reference checks were not on file for both staff.
Plan of Correction: Written references were obtained for staff 2 during the inspection.
Written references for staff 1 will be obtained within the week.
View original record on Virginia Department of Social Services