Inspection · 2023-10-23
Date
2023-10-23
Complaint Related
No
Licensing Inspector
Amy Tomblin
(804) 629-3923
(804) 629-3923
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
22.1 Religious Exempt; Background Checks Code; Carbon Monoxide
32.1 Report by person other than physician
54.1 Must be MAT Certified.
63.2 Child abuse and neglect
8VAC20-770 Background Checks
8VAC20-790 Subsidy Program Vendor Requirements for Child Day Centers
Inspector Notes
An unannounced monitoring inspection was conducted on 10/23/2023 from 9:40 a.m. to 12:30 p.m. There were 96 children present, ranging in ages from seven months to five years old with 19 staff supervising. A total of 10 child records and 10 staff records were reviewed.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.
If you have any questions or concerns, please contact the Licensing Inspector at (804) 629-3923.
Violations
4Standard 22.1-289.031-B-5
Based on a review of the staff handbook and interview, the center failed to establish and implement a procedure to ensure that all areas of the premises accessible to children are free of obvious injury hazards.
Evidence:
1. In the 4-year-old preschool classroom, there was a bottom cabinet that was accessible to children that contained Clorox Wipes, Clorox Spray and Zep spray.
2. Staff #1 stated that the center?s policy is that hazardous materials will be kept locked out of reach of children.
Evidence:
1. In the 4-year-old preschool classroom, there was a bottom cabinet that was accessible to children that contained Clorox Wipes, Clorox Spray and Zep spray.
2. Staff #1 stated that the center?s policy is that hazardous materials will be kept locked out of reach of children.
Plan of Correction: We will have our utilities manager put a child safety lock on the cabinet by the end of the week.
Standard 22.1-289.035-B-2
Based on review of record and interview, the center failed to have Criminal History check results before each staff?s the first day of employment.
Evidence:
1. Staff #1?s start date was 08/2019. The criminal history records check was not on file at the time of the inspection. Staff #1 confirmed that the criminal history records check was not on file.
2. Staff #10?s start date was 04/17/2023. The criminal history records check on file was dated 04/26/2023. Staff #10 confirmed that the criminal history records check results were received after the first day of employment.
Evidence:
1. Staff #1?s start date was 08/2019. The criminal history records check was not on file at the time of the inspection. Staff #1 confirmed that the criminal history records check was not on file.
2. Staff #10?s start date was 04/17/2023. The criminal history records check on file was dated 04/26/2023. Staff #10 confirmed that the criminal history records check results were received after the first day of employment.
Plan of Correction: All new hires will have fingerprints before the first day of employment.
Standard 22.1-289.035-B-4
Based on review of records and interview, the center failed to conduct an out of state sex offender registry check for each state an individual has resided in the past five years prior to the first day of employment.
Evidence:
1. Staff #7?s start date was 10/19/2022. Staff #7 had a West Virginia address on file for their current address. There was no out of state sex offender registry check on file for Staff #7.
2. Staff #10 confirmed that there was no out of state sex offender registry check on file for Staff #7.
Evidence:
1. Staff #7?s start date was 10/19/2022. Staff #7 had a West Virginia address on file for their current address. There was no out of state sex offender registry check on file for Staff #7.
2. Staff #10 confirmed that there was no out of state sex offender registry check on file for Staff #7.
Plan of Correction: The search was completed during the inspection.
Standard 8VAC20-770-40-D-2
Based on review of records and interview, the center failed to provide documentation of central registry results by the end of the 30th day of employment and a sworn statement by the first day of employment.
Evidence:
1. Staff #1?s start date was 08/2019. There was no documentation of a central registry check or sworn statement on file for Staff #1. Staff #1 confirmed that there was no documentation of central registry results by the end of the 30th day of employment or a sworn statement by the first day of employment.
2. Staff #9?s start date was 08/22/2023. There was no sworn statement on file for Staff #9. Staff #10 confirmed there was no sworn statement on file for Staff #9.
3. Staff #10?s start date was 04/17/2023. The sworn statement on file was dated 04/18/2023. Staff #10 confirmed that the sworn statement was completed after the first day of employee.
POC: We will get her to fill out the paperwork and sent it today.
Evidence:
1. Staff #1?s start date was 08/2019. There was no documentation of a central registry check or sworn statement on file for Staff #1. Staff #1 confirmed that there was no documentation of central registry results by the end of the 30th day of employment or a sworn statement by the first day of employment.
2. Staff #9?s start date was 08/22/2023. There was no sworn statement on file for Staff #9. Staff #10 confirmed there was no sworn statement on file for Staff #9.
3. Staff #10?s start date was 04/17/2023. The sworn statement on file was dated 04/18/2023. Staff #10 confirmed that the sworn statement was completed after the first day of employee.
POC: We will get her to fill out the paperwork and sent it today.
Plan of Correction: We will get her to fill out the paperwork and sent it today.