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Lucia Martinez

Inspection · 2025-12-03

Date
2025-12-03
Complaint Related
No
Licensing Inspector
Lauren Captain
(571) 835-0599
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-800 Administration
8VAC20-800 Personnel
8VAC20-800 Household Members
8VAC20-800 Physical Health of Caregivers and Household Members
8VAC20-800 Caregiver Training
8VAC20-800 Physical Equipment and Environment
8VAC20-800 Care of Children
8VAC20-800 Preventing the Spread of Disease
8VAC20-800 Medication Administration
8VAC20-800 Emergencies
8VAC20-800 Nutrition
8VAC20-800 Transportation
8VAC20-800 Nighttime Care
8VAC20-820 THE LICENSE.
8VAC20-790 Special Services
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
54.1 Provider must be MAT certified to administer prescription medication.
63.2 Child abuse and neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on 12/3/2025, as a part of the licensure period. The on-site inspection began at 11:30am and ended at 12:59pm. The inspector reviewed compliance in the areas listed above. There were 5 children present and 1 caregiver; the point total was 12. The inspector reviewed 5 children?s records, 1 caregiver and 1 household member records on-site. This inspection included: document review, tour of the facility, interviews, and observations.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 12/11/2025. A POC submitted after this date will not appear on the public website.

Violations

4
Standard 8VAC20-800-330-A
A landline telephone shall be available, operable, and accessible during the family day home's hours of operation.

There was no working landline telephone in the household.
Plan of Correction: A new landline is to be install by this Monday as well.
Standard 8VAC20-800-60-B
A child's record shall contain the child's first day of attendance, telephone number of each parent who has custody, and address and telephone of each custodial parents place of employment.

The record for Child # 1 (in care for four years) was missing both parents full address for place of employment and one parent's phone number. The record for Child #2 ( in care for over three years) was missing the employment phone number for one parent. The record for Child #5 (in care for at least seven months) was missing documentation of the first day of attendance.
Plan of Correction: I will promptly collect all missing information from the parents and input them into the appropriate files. In the future I plan to prevent these same errors by arranging Parent Teacher meetings, where we can update and go over the child's overall information as well updates in the program and emergency protocols.
Standard 8VAC20-800-70-A
Before the child's first day of attendance, parents shall be provided required information in writing.

The parents of children #4 (in care for four months), and #5 (in care for at least seven months) were not provided in writing the following required information: Operating information including the hours and days of operation, holidays or other times closed, and the telephone number where a message can be left for a caregiver; schedule of fees and payment plans; check in and check out procedures, and provisions of the family day home?s emergency preparedness and response plan.
Plan of Correction: I will promptly collect all missing information from the parents and input them into the appropriate files. In the future I plan to prevent these same errors by arranging Parent Teacher meetings, where we can update and go over the child's overall information as well updates in the program and emergency protocols.
Standard 8VAC20-800-780-B
Annually, the provider shall review with the parent the emergency contact information required in each child?s record to ensure the information is correct and shall obtain the parents signed acknowledgment of the review.

The annual review for Child #1( in care for four years) was overdue by nine months. The annual review for Child #2 (in care for over three years) was overdue by over one year.
Plan of Correction: I will promptly collect all missing information from the parents and input them into the appropriate files. In the future I plan to prevent these same errors by arranging Parent Teacher meetings, where we can update and go over the child's overall information as well updates in the program and emergency protocols.
View original record on Virginia Department of Social Services